Advisicon
Sales Operations & Administrative Coordinator
Vancouver, WA
Sponsorship not specifiedDetected 14 days ago
Data VisualizationHubSpotSalesforceCRMSalesBusiness DevelopmentPipeline ManagementExcelLeadershipCommunicationOrganizational Skills
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odds of building a lasting career here
25Risky
Cap-exempt (no lottery)0
Sponsors this role35
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Approximately half of your time will be dedicated to traditional administrative assistance for the CEO (Head of Sales), the CIO (Business Transformation Specialist), and the Marketing team.
- CRM Curation & Pipeline Management Learn, master, and champion the use of our CRM, Capsule.
- Enforce CRM data hygiene and governance so that the pipeline accurately reflects active sales conversations and timelines.
Responsibilities
- Executive & Marketing Administrative Support Provide comprehensive administrative assistance to the CEO (Head of Sales) and CIO (Business Transformation Specialist).
- Support the Marketing group with meeting coordination, campaign tracking, and administrative tasks to improve cross-functional alignment.
- Manage calendars, coordinate key meetings, draft correspondence, and help prepare materials for leadership presentations.
- Work closely with the CEO to curate, clean, and keep all business development candidates, active leads, and opportunity records up to date.
- Design and maintain easy-to-read dashboards and reports using Power BI.
- Sales Process Mapping & Enablement Collaborate with the CEO and CIO to formally document and refine our outside sales workflow.
- Executive Support:
- A highly organized rhythm of administrative support for the CEO, CIO, and Marketing team.
- You should thrive on bringing order to data, supporting busy leaders, and helping build the operational foundation for a growing organization.
Requirements
- 3-5 years of proven experience as an Office Administrator, Executive Assistant, or Sales Coordinator.
- Experience using Power BI (or similar tools like Tableau or Excel-based dashboards) to compile data and present visually clear reports.
- Help build the "playbook" (including documentation standards and follow-up templates) required to successfully onboard and support future outside sales hires.
- The ideal candidate is a proactive, detail-oriented professional with 3 to 5 years of experience as an office administrator or executive assistant supporting sales.
Nice to have
- CRM Familiarity: Prior experience working with CRMs (experience with Capsule is a major plus, but other platforms like Salesforce, HubSpot, Dynamics, or Zoho are highly transferable).
- Prior experience working with CRMs (experience with Capsule is a major plus, but other platforms like Salesforce, HubSpot, Dynamics, or Zoho are highly transferable).
Skills
- Impeccable CRM Hygiene: A highly accurate, fully updated, and curated Capsule CRM database.
- Data Visibility: The consistent, timely delivery of clear Power BI reports that give leadership actionable insights into the sales pipeline.
- Future Readiness: A fully documented outside sales process, ready to be handed to future sales hires as a blueprint for success.
- Organizational Prowess:
Benefits
- Provide regular, accurate reporting on pipeline health, lead sources, and sales activity to the CEO, CIO, and the extended Leadership Team.
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