HOOPP
Administrative Assistant, Finance
Toronto, Ontario, Canada
Sponsorship not specified$58k-$91kDetected 25 days ago
ExcelLogisticsLeadershipCommunicationCollaborationTime ManagementPublic SpeakingOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- The ideal candidate is highly organized, resourceful, collaborative, and service oriented, with strong judgment, discretion, and attention to detail.
Responsibilities
- Executive and Administrative Support
- Provides day-to-day administrative and operational support to Finance Senior Leadership Team members.
- Manages and coordinates calendars, scheduling priorities, and administrative logistics to support effective time management and alignment of competing demands.
- Supports onboarding and team set-up activities for new employees, including coordination of materials, documentation, and administrative requirements.
- Coordinates internal and external meetings on behalf of Finance & Internal A udit leaders, including scheduling, agenda support, room or virtual set-up, catering, materials, and follow-up logistics.
- Supports divisional and departmental meetings, offsites, team events, and vendor sessions, including coordination of logistics and participant communications.
- Lead the coordination of divisional activities, events, and general administrative services, as assigned and where necessary supports the divisional Manager, Administrative Services.
- Works closely with the divisional Manager, Administrative Services and key stakeholders to align administrative support and divisional activities with broader Finance and organizational priorities.
Requirements
- Strong written and verbal communication skills, with the ability to prepare polished materials and interact professionally with all levels of the organization.
- Digital fluency and proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and virtual meeting tools.
- Sound judgment, discretion, and ability to handle sensitive and confidential information with professionalism.
- Ability to work independently, take initiative, solve problems, and identify opportunities to improve processes and team effectiveness.
- Performs other administrative and coordination duties as required to support divisional priorities.
- Post-secondary education in business administration or a related discipline, or an equivalent combination of education and experience.
- Progressive administrative support experience in a corporate environment, preferably supporting senior leaders and multiple stakeholders.
- Excellent organizational, prioritization, and coordination skills, with demonstrated ability to manage multiple assignments, deadlines, and changing priorities.
- Strong attention to detail, accuracy, and follow-through, with a commitment to high-quality work and timely execution.
- Comfort in learning and using approved AI-enabled workplace tools to enhance productivity, support document preparation, and improve administrative processes.
- Strong interpersonal skills and a collaborative, service-oriented approach, with the ability to build effective working relationships across teams.
- The expected annual base salary range for this role is: $58,000 - $91,000 CAD
- The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered.
- This role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.
- This job is for an existing vacancy.
Compensation
- The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered.
- This role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.
- This job is for an existing vacancy.
- HOOPP may use artificial intelligence tools to assist in screening, assessing and selecting applicants for this position.
- These tools support our recruitment process but do not replace human judgment and decision-making.
- $58,000 - $91,000 CAD
Benefits
- our commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves
- learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees' career growth
- membership in HOOPP's world class defined benefit pension plan, which can serve as an important part of your retirement security
- optional post-retirement health and dental benefits subsidized at 50%
- yoga classes, meditation workshops, nutritional consultations, and wellness seminars
- the opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workers
This listing is sourced directly from HOOPP's careers page and normalized into a canonical job model.