Skirball Cultural Center

Skirball Cultural Center

Administrative Assistant (Senior Level)

Los Angeles, CA · Senior

Sponsorship not specified$25k-$28kDetected 50 days ago
AccountingExcelLogisticsVendor ManagementLeadershipCommunicationMicrosoft OfficeAccounts Payable

About the role

  • Logistics: Coordinate executive travel, meeting materials, expense reimbursements, and high-stakes presentations.
  • Project Oversight: Provide administrative leadership for cross-departmental efforts, ensuring effective tracking, reporting, and communication.
  • Budgetary Oversight: Monitor expenses against the department budget; process invoices and check requests.

Responsibilities

  • Act as the primary point of contact for the Vice President; manage complex calendars and prioritize leadership time effectively.
  • Maintain sensitive office files, including contracts, donor/client records, union meeting materials, and corporate documents.
  • Manage vendor relations for A/P; maintain the A/R ledger and aging reports.
  • Maintain office efficiency by organizing, cleaning, and repairing equipment.
  • Establish and maintain digital and physical filing systems; lead the digitization of historical files.
  • Will create all request forms for marketing needs and maintain special projects calendar.

Requirements

  • Minimum 4-7 years of administrative experience, with specific background in social, corporate, or nonprofit event environments.
  • English fluency is a required.
  • High level of discretion, strong attention to detail, and the ability to work independently and cross-functionally.
  • Ability to work evenings and weekends as required by the event schedule.

Nice to have

  • Previous experience with Ungerboeck (Momentus).

Skills

  • Required: Proficiency in Financial Edge (financial/event software).
  • Preferred: Previous experience with Ungerboeck (Momentus).
  • Tools: Expert knowledge of Office 365 (Word, Excel, Outlook) and Adobe Acrobat/Foxit PDF Reader.
  • Must be able to type 50 wpm Communication: Superior editing, proofreading, and verbal communication skills; English fluency is a required.
  • Attributes: High level of discretion, strong attention to detail, and the ability to work independently and cross-functionally.
  • Flexibility: Ability to work evenings and weekends as required by the event schedule.
  • Occasional lifting and carrying of event materials or records up to 25 pounds.
  • Expert knowledge of Office 365 (Word, Excel, Outlook) and Adobe Acrobat/Foxit PDF Reader.

Compensation

  • $25 - $28 per hour SUMMARY The Administrative Assistant (II/III) provides comprehensive administrative, clerical, and high-level operational support to the Hospitality & Private Events department.
  • This role balances frontline reception and event coordination with complex financial tracking, vendor management, and executive-level support for the Vice President.
  • ESSENTIAL DUTIES & RESPONSIBILITIES 1.
  • High-Level Leadership & Executive Support Gatekeeping: Act as the primary point of contact for the Vice President; manage complex calendars and prioritize leadership time effectively.
  • Logistics: Coordinate executive travel, meeting materials, expense reimbursements, and high-stakes presentations.
  • Governance: Maintain sensitive office files, including contracts, donor/client records, union meeting materials, and corporate documents.
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This listing is sourced directly from Skirball Cultural Center's careers page and normalized into a canonical job model.