Harvard University

Harvard University

Administrative Coordinator III (History of Science)

Cambridge, MA, United States · Mid

No sponsorshipDetected 5 hours ago
ProcurementCustomer SupportResearchCommunicationCollaborationTime Management

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • Independently responsible for administrative coordination of an administrative grouping, anticipating and resolving problems independently.
  • Has primary responsibility for office management, departmental projects, events, programs or conferences.
  • Coordinate faculty leave request process on an annual basis.

Responsibilities

  • Provide general administrative support to the grouping and faculty in the grouping.
  • Track and maintain departmental records.
  • Support departmental committees.
  • Assist in unit personnel management and on-boarding; may train, assign and direct work for support staff, students, LHTs, and temps. May serve as back-up time approver.
  • May provide support, as needed, for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to appropriate central services, if applicable.
  • As needed, provide day-to-day support to the department such as ordering supplies, submitting expenses, and sorting mail.
  • May serve as a departmental liaison to the centralized communications team by gathering and coordinating unit-specific content, updates, calendars, contact information, and other materials needed to support timely and accurate communications.
  • Event and Program Support
  • May coordinate and support a variety of department-wide events and/or meetings, working with central services if applicable.
  • Under the general guidance of the DA/ED, serve as the lead administrator for grouping-level projects or programs.

Skills

  • Strong organizational and time management skills.
  • Professional written and verbal communication skills.
  • Discretion and sound judgment.
  • Ability to work independently and escalate issues appropriately.
  • Stakeholder coordination.
  • Familiarity with higher education, research administration, or academic operations preferred.
  • Event and meeting coordination experience.
  • Certificates and Licenses:
  • Will require completion of internal financial, procurement, or research compliance training.
  • Standard Hours/Schedule: 35 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity

Compensation

  • Coordinate faculty leave request process on an annual basis.

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.
  • May perform other related duties as assigned, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage if applicable.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • It is the home of Harvard's undergraduate program (Harvard College, founded in 1636) as well as all of Harvard's Ph.D. programs (the Harvard Kenneth C.
  • Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.