Coatesgroup

Office Manager

Chicago, IL

Sponsorship not specified$75k-$85kDetected 23 days ago

NegotiationExcelLogisticsRecruitingCustomer SupportLeadershipCommunicationCollaborationMicrosoft OfficeOSHA

About the role

And while we've already done a lot of work we're proud of, we're just getting started!
Coates Group has the values of a family-owned business and the innovative spirit of a start-up, both which fuel our purpose - Creating Connections.
To oversee and coordinate administrative and operational activities within an office environment.

Maintain a well organized, clean and well-presented office, including all workspaces, meeting rooms, kitchens, showroom and all other common areas.
Coordinate internal and external meetings, and manage meeting room set up, calendar/diary coordination
Design and implement office policies and procedures, including establishing standards and documentation.
Track and manage expenses for the NAM Senior Leadership Team (excl NAM President, including preparing expense reports and ensuring adherence to the budget.
Source and manage vendors for office amenities and facility maintenance, including all consumables (kitchens, bathroom, stationery, first aid kit) and office equipment as well as any trades or service people.
Support the general office and wider business by assisting with administrative support and driving culture, engagement and change throughout the company.
Manage all aspects of Chicago company events.
Coordinate internal and external meetings, and manage meeting room set up, calendar/diary coordination; includes the close management of recurring meetings and ensuring meetings are aligned (attendees, catering, etc.), internal communications
They are responsible for ensuring the smooth functioning of day-to-day operations & functions, managing office resources, and providing support to employees.

Minimum 5 years' experience in an Office Manager/Senior Administration role
Previous experience in a medium to large organization, ideally through a period of growth
Proficiency in Microsoft office suite (Including Outlook, Teams, PowerPoint, Word, Excel)
Ability to adapt to changing priorities, handle unforeseen situations, and work effectively under pressure.
Demonstrated involvement in transforming office processes and facilitating changes in office operations.
Capabilities:
Able to exercise a high level of confidentiality.
Ability to work autonomously & collaboratively as part of a team environment.
Maintain a high level of organization and prioritization.
Able to exercise effective time management.
Exceptional customer service skills, with a focus on delivering high quality service to both internal and external stakeholders.
Excellent written and verbal communication skills, with negotiation and conflict management skills.
Ability to undertake process improvements and drive process transformation.
About Coates

The benefits include an annual market competitive bonus program and our "Thrive Program" which includes a suite of flexible work options because we're strong believers that you should never miss an important life or work moment.

Be Part of Our Next Chapter For over almost 60 years, our solutions have enabled impactful connections between some of the world's leading brands and their customers.
We are a 2x Australia Good Design Award winner and successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are curious, charismatic, authentic and we value and leverage the diversity of our crew.
We are imaginers, kindness enthusiasts, experts, creators, thinkers, challengers, collaborators and over-achievers.
And together, as a Crew, we are revolutionizing the way the world's leading brands leverage technology to drive the best customer experiences.

n, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law)

This listing is sourced directly from Coatesgroup's careers page and normalized into a canonical job model.