Reflect Orbital

Reflect Orbital

Office Administrator

Hawthorne, CA

Sponsorship not specifiedDetected 2 days ago
LogisticsLeadership

> stay_score

odds of building a lasting career here

25Risky
Cap-exempt (no lottery)0
Sponsors this role35
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

Thin sponsorship signal and lottery-bound. A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.

Lottery odds assume a STEM candidate.

Personalize to your clock →

> community_outcomes

No reports yet — be the first to help the next applicant.

About the role

  • You'll keep the workspace welcoming, well-stocked, and running smoothly - creating an environment our team is proud to walk into every day.
  • This is a high-trust, high-impact role with visibility across the entire organization.

Responsibilities

  • Own the day-to-day operations of the office, making sure it runs smoothly and feels welcoming
  • Help to plan and execute future office moves or build-outs as the team grows
  • Manage the conference room reservation system
  • Create and maintain a repository of signed contracts on shared Google Drive, collecting documents from team members as needed
  • Track and manage the office operations budget
  • Maintain office safety and emergency preparedness (first aid supplies, fire drills, emergency contact lists)

Requirements

  • 2+ years of Office Administrator or Office Management experience, ideally in a startup or growth-stage company
  • High-trust, high-integrity self-starter who takes initiative and gets things done without needing to be asked
  • Highly self-aware, with strong judgment and interpersonal skills
  • Genuinely enjoys working alongside engineers and technical teams in a fast-paced, hands-on environment
  • Exceptionally organized, with the ability to juggle multiple vendors, locations, and priorities without dropping details
  • Takes real pride of ownership in the look, feel, and day-to-day function of the workplace
  • Hard-working and willing to roll up their sleeves - no task is too big or too small
  • Strong ability to prioritize and manage their own workload with minimal oversight
  • Friendly, approachable, and service-oriented, with a genuine desire to support the team
  • Comfortable operating with discretion around sensitive materials, including signed contracts and export-controlled visitor protocols

Compensation

  • Reflect Orbital's success will hinge on our team, which is why our compensation and benefits plan is designed to reward our employees and support their families as generously as we're able.

Benefits

  • Reflect Orbital's success will hinge on our team, which is why our compensation and benefits plan is designed to reward our employees and support their families as generously as we're able.
  • Broad choice of medical/dental/vision coverage, Reflect covers 100% of each base-policy
  • Access to HSA, FSA, and 401K
  • Unlimited paid time off, two-weeks per year encouraged
  • Serve as "food czar" - the point person for daily food deliveries and manage snack and drink stock
  • Assist in the planning and organizing of team-bonding events, off-sites, and holiday celebrations

Company info

  • At Reflect, you will be expected to move fast, have a lot of ownership and, most importantly, be able to effect change.
  • If this excites you, we are interested in hearing about your best work and accomplishments across any domain and from any points in your life.
  • Reporting to our Operations Manager, you'll partner closely with our Head of Facilities, engineering teams, and leadership to help the office scale alongside the company.

Equal opportunity

  • Reflect Orbital is an Equal Opportunity Employer; employment with Reflect Orbital is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
  • More about Reflect Orbital:
  • Learn more about our team here. https://www.reflectorbital.com/team
  • Equal Opportunity Employer

Visa & Work Authorization

  • Greet and assist visitors for meetings, including export control (ITAR/EAR) check-in procedures
Apply directly at Reflect Orbital →Create a free account for alerts like thisView Reflect Orbital immigration profile

This listing is sourced directly from Reflect Orbital's careers page and normalized into a canonical job model.