Allen Integrated Solutions

Office Manager/Staff Officer (Mid) #774

Springfield, Virginia, United States · Staff+

No sponsorshipDetected 42 days ago

TypeScriptExcelLogisticsProcess ImprovementLeadershipCommunicationProblem SolvingOrganizational SkillsMicrosoft OfficeSharePoint

About the role

These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.
Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources.
Work Closely with the Primary Information Officer and designated - Information Officer within the Directorate's Front Office in their assigned duties.

Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings.
Coordinate and support office staff meetings, governance forums, and other events.
Information Officer within the Directorate's Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of files.
Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.

In lieu of a degree, 10+ years of directly applicable experience is required.
Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).

Experience using Defense Travel System (DTS).
Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.
Education: A minimum of a Bachelor's Degree in a Business, Management, or related field.
Core Skills - Demonstrated interpersonal, organizational, and problem-solving skills.
Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
Ability to analyze information and make recommendations to address the functional needs of the organization.
Technical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience using and administering SharePoint sites.

Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase.

This listing is sourced directly from Allen Integrated Solutions's careers page and normalized into a canonical job model.