Wabtec
Legal Executive Assistant
Pittsburgh, PA, United States
Sponsorship not specifiedDetected 19 hours ago
AccessibilityProject ManagementExcelLogisticsHRISCorporate LawLeadershipCommunicationPublic Speaking
About the role
- By anticipating needs and improving administrative processes, this role allows legal leadership to focus on strategic priorities, risk management and delivering value to the business.
- Wabtec will only employ those who are legally authorized to work in the U.S. for this opening.
- Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable) and fitness for duty test (as applicable).
Responsibilities
- Demonstrated ability to manage highly confidential information with discretion.
- Manage expense submissions with accuracy and timeliness.
- Create clear, well-structured materials for meetings, including talking points, presentations, and executive communications.
- Act as a trusted partner to the General Counsel and broader legal leadership team.
- Prepare materials in advance, manage logistics during, and drive follow-ups afterward to maintain momentum.
- Support execution of key team-wide initiatives, events, and meetings, both internal and external.
- Develop and streamline administrative processes
- Collaborate with administrative peers across the organization
- Schedule and manage meetings across time zones, ensuring global participants are accommodated.
- Manage e-sign needs for entire legal department
Requirements
- Experience with daily use of Artificial Intelligence
- Preferred experience with records management, including data destruction and data retention.
- Demonstrates advanced proficiency in Microsoft tools, including Co-Pilot, Excel, Word, Visio, and Outlook.
- Preferred experience with Workday, Smartsheet, and Harvey AI.
Compensation
- Coordinate large-scale touchpoints such as quarterly reviews and annual gatherings.
Visa & Work Authorization
- Wabtec will only employ those who are legally authorized to work in the U.S. for this opening.
This listing is sourced directly from Wabtec's careers page and normalized into a canonical job model.