Esalen Institute

Esalen Institute

EVENT SERVICES COORDINATOR

Big Sur, California · Full-time

Sponsorship not specifiedDetected 15 days ago
SparkLogisticsResearchCommunicationOrganizational Skills

About the role

  • This full-time role is pivotal to the quality of our workshop experience and to meeting the specific needs of our faculty and teachers.
  • This position sits within Esalen's Event Services department and reports directly to the Event and Program Production Manager (Events Manager).

Responsibilities

  • Support occasional non-standard setups (e.g., baths or fire pit) by orienting faculty beforehand and reviewing close-out procedures. This reinforces communication already in place from the Programs Department.
  • Log communications and build SOPs and workflows in Asana, with direction from the Events Manager, for repeatable execution.
  • Consult, as needed, with Programs, Self-Guided Experience and the Wednesday Evening Program to support event setup/strike, always keeping the Events Manager informed.
  • Be available during working hours for on-call support via Slack and radio.
  • Support occasional non-standard setups (e.g., baths or fire pit) by orienting faculty beforehand and reviewing close-out procedures.
  • Complete additional tasks assigned by the Events Manager, designed to support operational flow and to ensure clean and well maintained workshop venues and storage areas.
  • Create and maintain an inventory of all Events-related goods.
  • Research competitive technologies and recommend/implement updates to the Events Services toolkit.
  • Today we build on this legacy by creating deep connections in a world challenged by disconnection and isolation; reigniting awe and wonder to spark greater curiosity about ourselves and others; and asking the questions that can lead to transformative change both for an individual and society.
  • In alignment with Esalen's mission in advancing human potential, staff are encouraged to engage in a wide range of personal and professional development programs designed by Esalen faculty and staff.

Requirements

  • Knowledge of A/V setup, operation and troubleshooting.
  • Must be able to bend and lift heavy things.
  • With this goal in mind, this job description is not intended to cover or contain an all-encompassing listing of activities, duties or responsibilities that may be required.
  • We're seeking a people-centered, highly organized, and tech-savvy professional with proven event delivery experience and working knowledge of production best practices.
  • 2+years of events-related experience (planning and on-site delivery preferred).
  • Excellent organizational skills and follow through.
  • Outstanding communication and interpersonal abilities.
  • Tech-savvy
  • proficient with Asana, Slack, and Google Workspace for coordination and execution.
  • Excellent people skills.
  • Esalen functions best when all staff work toward the common mission of encouraging everyone to reach our highest human potential. With this goal in mind, this job description is not intended to cover or contain an all-encompassing listing of activities, duties or responsibilities that may be required. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice based on Esalen's and your team's needs.
  • While performing the duties of this job, the employee must be able to maneuver on uneven ground, sit for long periods of time, occasionally carry and lift up to 35 pounds, and be able perform daily repetitive hand motions as it pertains to computer mouse and keyboard.

Nice to have

  • Prior time at Esalen and familiarity with its history and culture is a plus.

Compensation

  • This role offers a generous benefits package including competitive pay commensurate with experience, medical and dental insurance, and paid time off.

Benefits

  • This role offers a generous benefits package including competitive pay commensurate with experience, medical and dental insurance, and paid time off.
  • Assist with real-time workshop issues, especially on weekends and weekday evenings during scheduled hours, under the direction of the Events Manager when email coverage by programming is limited.
  • At Esalen, we believe in the power of our potential -- both in our staff and in our global community of students and faculty who turn to us for transformative learning experiences.

Equal opportunity

  • Esalen Institute is an Equal Opportunity Employer.
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This listing is sourced directly from Esalen Institute's careers page and normalized into a canonical job model.