OceanX
Mission Operations & AI Enablement Lead
New York City, NY
Work authorization required$120k-$140kDetected 7 days ago
Data AnalysisNLPAgentic AIComplianceAccessibilityProject ManagementJiraOperations ManagementLogisticsProcess ImprovementResearchLeadershipCommunicationCollaborationAdaptability
About the role
- The ideal candidate brings experience in operations, project management, systems implementation, or complex global initiatives.
- This is a hands-on, systems-focused role requiring ownership of mission planning, cross-functional coordination, data-driven reporting, and AI-enabled process improvement, with the ability to translate operational complexity into scalable, efficient workflows.
- Oversee mission planning and execution across all phases, including pre-expedition planning, mission execution, post-expedition assessment, and continuous operational improvement.
Responsibilities
- Manage operational planning related to international permitting, customs, immigration, documentation, logistics, and regulatory compliance to support successful expedition execution across global jurisdictions.
- Partner with Marine Operations to support vessel scheduling, mission scenario planning, routing, fuel considerations, port availability, seasonal planning, weather analysis, and overall operational readiness.
- Implement AI-enabled workflows, automations, and operational systems that streamline mission planning, coordination, execution, and reporting.
- Build and maintain integrations across mission management platforms (including Smartsheet, Jira, Notion, Monday.com, Marine Facilities Planner, and related systems) to automate workflows, improve data accuracy, and reduce manual processes.
- Develop practical AI agents, templates, reporting tools, and workflow automations that improve team efficiency and reduce repetitive manual work.
- Maintain the integrity, governance, and accessibility of mission data, ensuring timely reporting and visibility for leadership and cross-functional stakeholders.
- Develop and maintain mission planning tools, executive dashboards, reporting systems, and operational documentation that support informed decision-making across the organization.
- Create automated reporting and dashboards that communicate mission status, approvals, financials, milestones, action items, operational risks, and key performance indicators.
- Conduct post-expedition operational reviews and leverage data analytics to identify trends, improve planning processes, and drive continuous improvement.
- Drive the continued evolution of OceanX's mission operations capabilities, operational standards, systems, and best practices to support future expedition planning and organizational growth.
Requirements
- Bachelor's Degree or higher, preferably in marine sciences or a business/project management or related field.
- 5+ years of project management, operations management, or systems implementation experience in dynamic, global organizations.
- Strong project management capabilities with a proven track record managing complex, multi-stakeholder initiatives across international contexts.
- Hands-on experience with API integration and systems connectivity, including practical knowledge of connecting enterprise platforms (Jira, Smartsheet, Notion, Monday.com, or similar) to create automated workflows.
- Experience in maritime operations, vessel logistics, oceanographic research, or scientific expedition planning highly desirable.
- Agility, with a track record of getting things done
- Ability to work and thrive in an entrepreneurial, rapidly evolving environment, with significant ambiguity
- Professional Experience
- Demonstrated experience building and implementing AI solutions: specifically experience with AI agents, GPT-based language models, or automation tools for business process optimization, data analytics, and workflow management.
- Willingness to work flexible hours, including early mornings or late evenings, to support cross-time zone collaboration.
- Adaptable to varying workloads, balancing periods of focused execution with lighter operational phases.
- Personal Attributes:
- Determined, resourceful, and practical. An independent, self-starter, with a "roll up your sleeves" attitude and strong work ethic
- Strong project management capabilities
- Organized, reliable, and meticulous
Compensation
- Compensation for the role includes a competitive salary in the range from $120,000 -$140,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset) and an excellent
Benefits
- 100% company paid medical premiums
- Generous PTO offering
- Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!
Equal opportunity
- At OceanX, we believe our biggest asset is our people. We are proud to be an equal opportunity
- We are proud to be an equal opportunity
Visa & Work Authorization
- Please note that we do not provide immigration sponsorship for this position.
This listing is sourced directly from OceanX's careers page and normalized into a canonical job model.