Asustaff

Project Coordinator, US Practice

Campus: Tempe · Internship

Sponsorship not specified$55k-$65kDetected 9 days ago

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About the role

Job Profile: Administrative Operations Specialist 2 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $65,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.
UDI's U.S. Practice is committed to empowering regional public universities and public systems as they address the evolving demands of their students, states, and stakeholders.
This role plays an important part in ensuring projects are well-coordinated and supported to ensure delivery of high-quality work.

Responsibilities

Support project teams by scheduling meetings, maintaining project documentation, tracking action items, and monitoring timelines, milestones, and deliverables across multiple engagements.
Assist with meeting preparation, communications, workshop logistics, and other coordination activities that help ensure a positive experience for clients, partners, and project teams.
Support project and operational activities including maintaining project systems, preparing reports, tracking expenses, processing documentation, and ensuring information is organized and accessible.
Capture lessons learned, maintain project resources and templates, and support efforts to improve processes, strengthen operational effectiveness, and enhance the scalability of the U.S. Practice and UDI.
UDI seeks a detail oriented, organized, and collaborative Project Coordinator to support the successful delivery of client engagements and operational activities across the U.S. Practice.
Working closely with project teams, the Project Coordinator will support project planning, meeting coordination, budget tracking and documentation, communications and event logistics across a portfolio of engagements.
Support project teams by coordinating meetings, tracking action items, maintaining project documentation, and ensuring timely follow-through on deliverables.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field
The Ideal Candidate Will:
Experience supporting budget tracking, expense submissions and reporting, or other financial administration activities.
Experience working with stakeholders, including executive leaders, clients, and cross-functional teams.
Regular activities require ability to quickly change priorities which may include and/or be subject to resolution of conflicts.
Experience working in higher education, non-profit, consulting, public sector or other mission-driven environments.
Demonstrated ability to plan, prioritize, and manage multiple tasks while maintaining attention to detail.
Use critical thinking to make decisions and/or analyze and report data/results.
Strong customer service orientation and commitment to delivering high-quality support.

Nice to have

Adapt quickly to changing priorities and project needs while maintaining a high level of accuracy and responsiveness.
Demonstrate a customer-service mindset when working with clients, stakeholders, and team members across diverse projects and engagements.
Communicate clearly and professionally with internal and external stakeholders.
Demonstrate curiosity and a willingness to learn project management tools, methodologies, and best practices.
Experience supporting projects, programs, events, operations, or administrative functions in a professional environment.
Experience with scheduling meetings, coordinating calendars and providing overall administrative scheduling support.
Experience coordinating meetings, events, workshops or similar delivery-based efforts.
Experience with budget and expense management.

Compensation

$55,000-$65,000 per year; DOE

Benefits

Established in 2019, The University Design Institute at Arizona State University advances innovation and design in higher education around the globe.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access.
This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves.
For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
We create an environment of trust, support, acceptance and safety to foster a sense of belonging and wellbeing.

Company info

We are a values-driven organization with a focus on 6 critical values.

Equal opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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