Fathom Org
Executive Assistant to the Co-Founders
San Francisco, USA · Contract
Sponsorship not specifiedDetected 20 days ago
CRMLogisticsResearchLeadershipCommunicationAdaptabilityOrganizational Skills
About the role
- The Executive Assistant to the Co-Founders plays a critical role in maximizing the effectiveness of Fathom's leadership team by managing time, logistics, and administrative workflows with precision and discretion.
- This role serves as the central point of coordination for two co-founders scheduling and administrative needs, working closely with the Operations team to ensure seamless execution of logistics and organizational priorities.
Responsibilities
- Co-Founder Scheduling & Calendar Management Own end-to-end scheduling for multiple co-founders, including managing complex calendars and prioritizing competing demands.
- Maintain visibility across co-founder calendars to optimize time use and prevent conflicts.
- Support scheduling for travel, conferences, and external engagements.
- Administrative & Operational Support Complete administrative requests on behalf of co-founders with speed and accuracy.
- Manage inbox support and coordination tasks, ensuring timely responses and completion of requests.
- Book meeting rooms, coordinate logistics, and maintain documentation where needed.
- Maintain accurate records and update systems (e.g., CRM updates, contact tracking, and internal tools).
- Track receipts and support credit card reconciliation processes.
- Submit reimbursements and maintain organized documentation of expenses.
- Special Projects & Coordination Support special initiatives led by the Chief of Staff and leadership team.
Requirements
- 5-7+ years of experience supporting senior executives, founders, or leadership teams.
- Experience coordinating travel and administrative workflows.
Nice to have
- Experience supporting leadership in a nonprofit, policy, or startup environment.
- Familiarity with CRM or scheduling tools (e.g., Attio, Google Workspace, Slack).
- Experience supporting hiring coordination or project logistics.
- Judgment-driven: Knows when to escalate, clarify, or proceed independently.
- Clear communicator: Communicates professionally and appropriately across internal and external stakeholders.
- Bias to action: Anticipates needs and moves tasks forward quickly while maintaining quality and reliability.
- https://fathom.org/.
- In doing so, the Executive Assistant protects leadership time and helps ensure that key initiatives move forward efficiently.
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This listing is sourced directly from Fathom Org's careers page and normalized into a canonical job model.