Exel
Executive Assistant II
Alameda, CA · Mid
Sponsorship not specified$98k-$140kDetected 15 days ago
Project ManagementExcelLogisticsLeadershipCommunicationCollaborationProblem SolvingMicrosoft Office
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odds of building a lasting career here
50Sponsors, lottery-bound
Cap-exempt (no lottery)0
Sponsors this role90
Entry-level history0
PERM / green-card track0
Lottery odds (Level II)66
Fits your clock70
Sponsors, but it's cap-subject — you still face the weighted lottery (~30% per draw at Level II). Good if you win; have a cap-exempt backup on your list.
Lottery odds assume a STEM candidate.
Personalize to your clock →Employer immigration record
from this employer's Department of Labor filings
Green-card filing pattern in this occupation
Context, not a finding about this posting: of this employer's 3 green-card filings in this occupation, 100% were for a worker who already held the job.
Files H-1B transfers
1 transfer filing in the last year, covering 1 worker. Median labor-condition decision: 9 days. An employer that already files transfers is one that can take over an existing H-1B.
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- SUMMARY/JOB PURPOSE: Responsible for the overall administrative functions within the Business Unit.
- Ensures that the day-to-day administrative operations run smoothly.
- JOB COMPLEXITY: • Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
Responsibilities
- Provides expert administrative support in a variety of complex, confidential, and critical administrative and organizational tasks.
- Conserves executive's time by reading, researching, and routing complex and/or confidential correspondence; drafting letters, documents, and reports using word processing and spreadsheet software; collecting and analyzing information; initiating telecommunications.
- Partners with individuals within Commercial to ensure high-level administrative needs are met.
- Acts as an information source on administrative and company policies, procedures, or controls; evaluates current operations to identify and implement process improvements.
- Support distributing templated executive emails to internal distribution lists.
- Support vendor purchase order and invoice processing with AP/Purchasing.
- Maintains filing systems, copies and faxes.
- Manages conference logistics including but not limited to venue/space selection, technical requirements, hotel blocks, registration, meeting rooms, and other elements as necessary.
Requirements
- Bachelor's degree (B.A/B.S.) from four-year college or university and a minimum of 3 years related experience
- A minimum of 7 years prior clerical and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone, etc.
- It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Skills
- Expert computer skills including familiarity with Microsoft Word, Microsoft Excel, PowerPoint, Internet, Outlook Express.
- Ability to prioritize and organize complex, confidential, time sensitive tasks and display well-developed project management skills.
- Ability to demonstrate superior judgment and common sense in making critical decisions.
- Ability to meet unplanned and/or tight deadlines.
- Ability to accurately type 85+ words per minute.
- Routinely anticipates and takes initiative to solve problems.
- In-depth knowledge of company operations, policies and procedures with the ability to act as information source.
- Ability to independently draft very complex communications effectively.
- Education/Experience:
- Bachelor's degree (B.A/B.S.) from four-year college or university and a minimum of 3 years related experience; or,
- Equivalent combination of education and experience.
- Experience/The Ideal for Successful Entry into Job:
Compensation
- Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets.
Benefits
- Maintains calendars, scheduling appointments, making travel arrangements; preparing reimbursement and expense reports; handling business transactions of a highly confidential and critical manner.
- Complies with all company health & safety policies and procedures.
This listing is sourced directly from Exel's careers page and normalized into a canonical job model.