Spencer Stuart
Executive Engagement Administrator
Philadelphia
Sponsorship not specifiedDetected 31 days ago
ExcelLogisticsResearchCommunicationCollaborationMentoringPublic SpeakingMicrosoft Office
About the role
- The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment.
- The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues.
- One or two executive search consultant(s) (dotted line)
Responsibilities
- Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
- The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office.
- Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office.
- Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
- Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated.
- Strong client orientation; inherent desire to deliver beyond the call of duty.
Requirements
- Minimum of 5-7 years of experience as an Executive Engagement Administrator
- An undergraduate degree is desirable
Nice to have
- Participating in and guiding teams while fostering an environment of mutual trust.
- Identifying and assisting in managing the needs and expectations of the internal and external team.
- Communicating appropriately and effectively with all levels and diverse cultures.
- Demonstrating effectual presence through high-level, written and oral communication skills.
- Providing constructive guidance and feedback, and openly receiving the same.
Compensation
- PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;
Benefits
- Retirement savings plan with discretionary profit sharing contribution and employer match;
- PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;
- Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;
- Life Insurance, and short-term and long-term disability insurance;
- Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and
- Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage.
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