Mercer University
Finance and Operations Administrator
Atlanta, GA 30341
Sponsorship not specifiedDetected 5 days ago
Computer VisionFinancial AnalysisAccountingBudgetingExcelProcurementHRHRISIntellectual PropertyResearchLeadershipCommunicationProblem SolvingMentoringPublic SpeakingFinancial ReportingAccounts Payable
About the role
- Application Instructions: External Applicants: Please upload your resume on the Apply screen.
- Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
- You will not be able to modify your application after you submit it.
Responsibilities
- In this strategic role, the administrator manages the College's financial assets and provides oversight of assigned facilities, space utilization, and physical assets.
- Additionally, the position supports the Georgia Baptist College of Nursing by performing supplemental financial management duties, which comprise approximately 25% of the role's responsibilities.
- Perform year-end reconciliations to validate indirect cost recovery.
- Prepare and collect payments for fellowships, and liaise with on-campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues.
- Liaise with Physical Plant outside contractors and architects on capital and renovation projects relevant to the College of Pharmacy. Coordinate facilities-related work requests and maintain records of departmental fixed assets.
- Monitor departmental spending against budget, manage restricted accounts, and implement and monitor all university business policies and procedures.
- Manage entries in Workday for new and departing employees as well as updates for promotions and pay changes.
- Manage additions and payment to adjunct faculty.
- Manage and review start up packages for new faculty and control addition and deletion of Bearcard access to labs.
- Revise and present contracts and affiliation agreements to University legal and work with partners to ensure all agreements are executed. Handle all intellectual property submissions to TreMonti Associates.
Requirements
- Knowledge/Skills/Abilities
- Computer proficiency is required to effectively utilize the University's Financial Reporting System (FRS), Budget System, and Excel spreadsheets to support financial analysis, reporting, and recordkeeping activities.
- Working knowledge of accounting and budgeting concepts is necessary to assist with budget preparation, monitor expenditures, and accurately process financial transactions and related documentation.
- Ability to work cooperatively with individuals across multiple departments and organizational levels is important, as the position regularly coordinates activities and information among various University offices.
- Required Document Attachments:
- A bachelor's degree in business, accounting or a closely related field to include coursework in accounting, finance, fund accounting, and/or business law and four years of administrative management and financial analysis experience to include general accounting knowledge, budgeting, purchasing, and computer experience OR a master's degree and two years of the same related experience are required.
- Knowledge of purchasing and procurement procedures is important to support the School's daily operations and ensure timely acquisition of goods and services needed for instructional and research activities.
- Strong attention to detail is essential to ensure the accuracy of financial records, reports, budgets, and forecasts.
- Effective verbal and written communication skills are necessary to exchange information clearly and accurately with faculty, staff, students, vendors, and other University stakeholders.
- Knowledge of contracts and agreements is important to assist with the review, processing, and routing of documents between the College, the University, and external organizations.
- Ability to work independently and manage multiple responsibilities with minimal supervision is necessary to ensure the efficient administration of day-to-day operational and financial functions.
- Background Check Contingencies:
- Criminal History
- Credit Check
Compensation
- Assist the Pharmacy and Nursing Deans in preparing and presenting the annual budget. Prepare revised Pharmacy and Nursing budgets as required by the University.
Benefits
- Liaise with the Mercer Environmental Health and Safety Administration related to hazardous materials.
- Review and approve travel expense reimbursement in Workday.
Equal opportunity
- EEO/Veteran/Disability
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This listing is sourced directly from Mercer University's careers page and normalized into a canonical job model.