Fenwick

Fenwick

Executive Assistant - Corporate (NY)

New York · Senior · Contract

Sponsorship not specified$104k-$156kDetected 30 days ago
Project ManagementSalesforceCRMBusiness DevelopmentExcelResearchLeadershipCollaborationProblem SolvingCritical ThinkingPublic SpeakingAdaptabilityMicrosoft Office

About the role

  • Understanding critical objectives, strict deadlines, being able to anticipate and read the moment, and fostering cooperation, are just some of the functions that are all central to this role.
  • The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm.
  • Provide occasional handling of client investment checks.

Responsibilities

  • organize drafts, track redlines, compare documents, format and proof for consistency, and distribute clean/execution versions.
  • At Fenwick, we believe that our partners and employees are our most important asset.

Requirements

  • The ability to communicate effectively with employees at all levels across the Firm.
  • Reporting to the Senior Manager of Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting a law firm Partner or C-Level Executive, preferably in the legal space.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms required.
  • Possess an elevated level of anticipatory skills to prepare for any situation in a seamless manner.
  • Possess excellent judgement and critical thinking skills and be proactive with solutions.
  • Take initiative to analyze areas and processes for improvement and take action to suggest and implement change.
  • Capable of working independently and making decisions independently but also effectively working in and with a team.
  • Possess an elevated level of accountability. Consistently able to deliver and meet deadlines.
  • Possess the ability to continually evolve and be flexible to the changing needs of the partner(s) and firm.
  • Demonstrate a thorough understanding of financial transactions and maintain a steadfast commitment to ethical standards.
  • Possesses a curiosity towards continuous learning, adaptability, and progressive thinking.
  • Demonstrates an eagerness to explore unfamiliar areas while maintaining an unwavering commitment to quality and professionalism.
  • Excellent verbal and written skills. The ability to communicate effectively with employees at all levels across the Firm.

Nice to have

  • update CRM/experience databases with matter descriptions and outcomes for pitches, credentials, and league tables.
  • Actively seek ways to apply innovative methods of working and consistently seek improvements in work processes.
  • At all times, represent Firm and leadership in a highly polished and professional manner.
  • Comfortable working alongside AI tools and a curiosity to continuously learn and adopt new ways of working as technology evolves.
  • check bills for consistency against special engagement terms (deferrals, rates, caps, etc.).
  • Assist in the finalization of monthly bills.
  • Respond to client requests for month-end estimates, as necessary.
  • Assist in monitoring A/R and collections and identify issues, as necessary.

Compensation

  • $104,000 - $155,750

Benefits

  • We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
  • Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
  • A discretionary bonus for eligible employees may also be available based on performance.
  • Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
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This listing is sourced directly from Fenwick's careers page and normalized into a canonical job model.