Dreamgolf

Executive Administrative Assistant @ Sand Valley

Nekoosa, WI

Sponsorship not specifiedDetected 21 days ago

ExcelResearchLeadershipCommunicationCollaborationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

The ideal candidate possesses exceptional professionalism, sound judgment, discretion, and the ability to anticipate needs in a fast-paced hospitality environment.

The Executive Administrative Assistant provides highly organized, confidential, and proactive administrative support to the General Manager and leadership team.
This individual will help create systems, improve organizational effectiveness, and support initiatives that help deliver experiences of a lifetime for guests, homeowners, team members, and partners.
Provide day-to-day administrative support to the General Manager.
Manage calendars, meetings, appointments, interviews, travel arrangements, registrations, and related logistics.
Manage executive contact lists, files, records, and project documentation.
Maintain the efficient flow of information through the General Manager's office in a timely, professional, and accurate manner.
Leadership and Strategic Support
Support cross-functional collaboration by coordinating information and follow-up among departments.
Support VIP coordination on behalf of the General Manager, including lodging and golf reservations, dining, itineraries, amenities, welcome notes, arrival details, and internal communication with resort leaders.
Maintain strict confidentiality and integrity of sensitive business, financial, personnel, and operational information.

Proven ability to anticipate needs, solve problems independently, and follow through with minimal direction.
Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to remain calm, adaptable, and resourceful in a dynamic hospitality environment.
Associate's or Bachelor's degree in Business Administration, Hospitality Management, Communications, or related field.
Experience in hospitality, resort operations, luxury service, real estate, private clubs, or related guest-focused industries.
Experience supporting executive teams, ownership groups, or senior leadership.
Required
Minimum 7 years of progressively responsible administrative, executive assistant, office management, hospitality administration, or executive support experience.
Exceptional professionalism, maturity, discretion, and judgment.
Strong written, verbal, and interpersonal communication skills.
Advanced organizational skills with the ability to manage multiple priorities simultaneously.
Highly technology savvy with the curiosity and capability to quickly learn, troubleshoot, and become proficient in new systems, software platforms, and business applications.
Ability to create reports, presentations, dashboards, spreadsheets, and process documentation.
Strong attention to detail and commitment to accuracy.
Preferred

Track action items, deadlines, commitments, and follow-up activities related to the General Manager's and leadership's priorities.
Gather, organize, research, and analyze information in advance of meetings, projects, and decisions.
Represent the General Manager and organization with professionalism, responsiveness, and sound judgment in all interactions.
Prepare leadership meeting materials, notes, and follow-up communications.
Assist with organizational projects, leadership initiatives, and special assignments.
Prepare guest correspondence, thank you notes, and follow up materials as requested.
Administer programs such as donations, community requests, surveys, suggestion programs, and other initiatives as assigned.
Assist with leadership events, company meetings, conferences, team member celebrations, and special projects.

Partner with department leaders to compile, organize, and ensure accuracy of information for monthly, seasonal, annual, and ownership reporting.

Equal Opportunity Employer We participate in E-Verify to confirm employment eligibility. #sandvalley

This listing is sourced directly from Dreamgolf's careers page and normalized into a canonical job model.