Vizient

Executive Assistant - Marketing

Chicago, IL 60607

Sponsorship not specified$69k-$116kDetected 27 days ago

Project ManagementLogisticsHRISCustomer SupportResearchLeadershipCommunicationProblem SolvingPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves.
You will provide exceptional customer service while maintaining strong working relationships and handling sensitive information with professionalism and discretion.
You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment while leading with Vizient's values.

Proactively manage the day-to-day activities of multiple executives by resolving conflicts, coordinating priorities, anticipating needs, and ensuring an effective approach to time management.
Anticipate pre-meeting needs by conducting research and preparing materials to support executive preparation.
Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient travel policies. Prepare, reconcile, and submit expense reports in a timely manner for executives and their leadership teams.
Communications & Presentation Support
Prepare, compose, edit, and distribute agendas, meeting materials, presentations, reports, correspondence, and communications. Manage communications with internal and external stakeholders regarding scheduling needs and expectations.
Marketing Team Support
Support planning and execution of meetings, team offsites, employee engagement events, and other organizational initiatives.
Coordinate logistics including meeting space, catering, communications, attendee management, and event support as needed.
Seek context and gather information to provide proactive and strategic support.
Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient travel policies.

5 or more years of experience in a senior administrative support or executive assistant role within a corporate environment required.
Proven ability to prioritize competing demands and execute with limited direction.
Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.
Demonstrated ability to support multiple senior leaders simultaneously in a fast-paced environment.
Strong project management and organizational skills with exceptional attention to detail.
Demonstrated ability to exercise sound judgment, anticipate needs, and independently drive work to completion.
Strong written and verbal communication skills.
Executive presence with a professional, can-do attitude and strong interpersonal skills.
Self-motivated, highly organized, and results-oriented.

Relevant degree preferred.
Advanced proficiency in Microsoft Office Suite required
experience with Workday and Concur preferred.
Experience supporting marketing, communications, commercial, or customer-facing organizations preferred.
Interest or familiarity with marketing is a plus.

Geographic factors may adjust the range estimate and hires typically fall below the top range.
Compensation decisions are tailored to individual circumstances.
This position is also incentive eligible.
Vizient has a comprehensive benefits plan!

Females/Minorities/Veterans/Individuals with Disabilities
Employer: Females/Minorities/Veterans/Individuals with Disabilities
The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

This listing is sourced directly from Vizient's careers page and normalized into a canonical job model.