HighLevel
Office Administrator
Dallas
Sponsorship not specified$51k-$60kDetected 48 days ago
LogisticsCommunicationCollaborationOrganizational SkillsMicrosoft Office
About the role
- HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day.
- Our People With over 2000+ team members across 15+ countries, we operate in a global, remote-first environment.
- We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.
Responsibilities
- Serve as the face of the company and deliver a polished, welcoming, and high-touch experience for every guest, customer, vendor, and employee
- Own the day-to-day presentation, organization, and operational flow of a large two-story corporate office
- Maintain exceptionally high standards across all shared spaces, ensuring reception areas, conference rooms, kitchens, lounges, training spaces, and common areas remain clean, organized, stocked, and guest-ready throughout the day
- Manage visitor check-ins, office access, and overall front-of-house awareness while maintaining professionalism and discretion
- Coordinate incoming calls, deliveries, mail, vendors, and building-related communications efficiently and professionally
- Support workplace operations and administrative initiatives that contribute to an organized, high-functioning office environment
- Partner closely with facilities, maintenance, cleaning crews, and external vendors to ensure the office operates smoothly at all times
- Help create and maintain a workplace experience that reflects a high standard of professionalism, hospitality, organization, and operational excellence
- Take on additional workplace operations, hospitality, and administrative responsibilities as needed to support a polished, organized, and high-performing office environment
- Ability to manage multiple priorities and stay organized in a fast-paced environment
Requirements
- 1-2 years of experience in a receptionist, front office, hospitality, workplace operations, or office coordination role
- Bachelor's degree required
- Must be available to work Monday through Friday during standard CST business hours and support occasional extended hours based on business or event needs
Nice to have
- Experience coordinating calendars, scheduling systems, meeting spaces, or office logistics preferred
- 1-2 years of experience in a receptionist, administrative, hospitality, workplace operations, or office coordination role preferred
- Experience supporting a corporate office or high-traffic workplace environment preferred
Compensation
- $51k-$60k
Benefits
- Experience/Education Required
Company info
- HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals. HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names.
- Our People
- With over 2000+ team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software
- we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.
- Anticipate office and guest needs proactively and execute on them with urgency, professionalism, and attention to detail
- Prepare meeting rooms, customer spaces, refreshments, supplies, and hospitality setups ahead of meetings, trainings, recordings, and events
- Oversee scheduling and reservations for the company's podcast studio and training room, ensuring rooms are properly prepared, maintained, reset, and ready between uses
- Coordinate readiness and logistics for customer visits, team meetings, trainings, podcast recordings, and company events
Equal opportunity
- Information The company is an Equal Opportunity Employer.
- As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information.
- This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements.
- Providing this information is voluntary and refusal to do so will not affect your application status.
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This listing is sourced directly from HighLevel's careers page and normalized into a canonical job model.