Wilhelmsen

Wilhelmsen

Administrative Coordinator

Houston

Sponsorship not specified$20k-$23kDetected 1 day ago
ExcelCustomer SupportMicrosoft Office

About the role

  • Wilhelmsen is seeking an Administrative Coordinator in our Pasadena office.
  • This position is responsible for managing reception activities, coordinating office and facilities services, supporting HR and Risk Management with administrative tasks, and ensuring the efficient day-to-day operation of the office.

Responsibilities

  • Maintain inventory of office, breakrooms, and vending supplies, coordinate breakroom services, and place routine orders to ensure adequate inventory levels.
  • Process invoices and maintain supporting documentation in accordance with company procedures.
  • Maintain insurance records, Certificates of Insurance (COIs), tracking logs, reports, and related documentation, including requesting and distributing COIs as needed.

Requirements

  • High school diploma or equivalent required.
  • Minimum of 2 years of administrative, office coordination, receptionist, or customer service experience.
  • Ability to learn new software systems and business processes.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
  • This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
  • Compensation Range $20.00 - $23.00 per hourly.

Compensation

  • Range $20.00 - $23.00 per hourly.
  • Assist with annual insurance renewal activities by tracking renewal schedules, gathering required information, and coordinating documentation requests.
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This listing is sourced directly from Wilhelmsen's careers page and normalized into a canonical job model.