Cityandcountyofsanfrancisco1

Cityandcountyofsanfrancisco1

Executive Secretary I (

San Francisco, CA, United States · Full-time

Sponsorship not specified$92k-$111kDetected 6 days ago
HRResearchCommunicationPublic SpeakingMicrosoft Office

About the role

  • Salary Range: $91,598 - $111,410 Annually Appointment Type: This position is a Permanent Exempt Appointment.
  • This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
  • We also acknowledge that we occupy traditional and unceded Ohlone land.

Responsibilities

  • Administrative & Calendar Management: Schedule and coordinate meetings, conferences, appointments, and travel; manage the Executive Director's calendar, often involving complex scheduling and conflict resolution.
  • Perform responsible office work requiring considerable independent judgment in applying departmental policies and procedures.
  • Act as a liaison with City departments, elected officials, Commissioners, artists, cultural organizations, community partners, philanthropic organizations, and the public.
  • Coordinate Executive Director meetings and departmental events, including working with community partners, venues, vendors, consultants, and other stakeholders.
  • Project & Task Management: Lead or support special projects; conduct research; compile and analyze information; and manage assignments from conception through completion.
  • Document Preparation & Information Management: Draft, edit, and format reports, presentations, speeches, correspondence, and other executive materials; maintain confidential files and records.
  • Team & Office Support: Assist with office procedures and organizational improvements, including office facilities management and reception duties; support various staffing- and personnel-related functions of a sensitive and confidential nature, including staff recruitment and onboarding activities.
  • Perform other duties as assigned.
  • Lead or support special projects; conduct research; compile and analyze information; and manage assignments from conception through completion.
  • Draft, edit, and format reports, presentations, speeches, correspondence, and other executive materials; maintain confidential files and records.

Requirements

  • Experience working in a government and/or non-profit setting
  • Experience in supporting an arts and culture organization
  • Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad.
  • The Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the minimum qualifications for this position.
  • Under the Executive Director of Arts and Culture's ("Executive Director") supervision, the Executive Secretary I provides specialized, responsible, and confidential executive administrative support to the Executive Director, and performs related duties as required.

Nice to have

  • Information About the Hiring Process
  • Conviction History
  • Equal Employment Opportunity
  • Disaster Service Worker
  • ADA Accommodation
  • Veterans Preference
  • Diversity Statement
  • Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses.

Compensation

  • $91,598 - $111,410 Annually

Benefits

  • SFAC Racial Equity Statement
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