MLabs

Office Manager & EA

New York, New York, United States · Full-time

No sponsorshipDetected 23 days ago

Project ManagementExcelLogisticsResearchLeadershipCommunicationOrganizational Skills

About the role

Since 2020, the organization has backed over 300 startups collectively valued at over $15B, establishing itself as a dominant force in early-stage web3 and decentralized technology.
Logistics & Deliveries: Oversee all incoming mail, couriers, packages, and logistics organization.

Office Operations Environment Management: Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready.
Vendor & Facilities Relations: Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers.
Resource Scheduling: Coordinate and manage calendars for shared office resources and dedicated meeting spaces.
Team Support: Assist local leadership and team members with day-to-day operational coordination tasks.
Executive Assistant Support Calendar & Schedule Management: Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership.
Administrative & Personal Support: Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency.
Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready.
Coordinate and manage calendars for shared office resources and dedicated meeting spaces.
Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership.
Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency.

Exceptional project management skills with a proven ability to juggle multiple competing priorities simultaneously without dropping details.
A proactive, self-starting approach with the ability to operate independently and anticipate operational needs before they arise.

Prior experience in a fast-paced startup, venture capital firm, coworking space, high-end hospitality, or corporate events environment.
A strong professional curiosity or baseline alignment with the startup ecosystem, venture capital, or emerging technology sectors.
Cultural Alignment (What Dictates Success) High Autonomy & Agency: This environment is built for individuals who do not require constant supervision or hand-holding.
Candidates must excel at setting priorities and driving results independently.
Execution & Hustle: Our client operates with a lean, builders-only philosophy.
No task is too small, and a hands-on, low-ego attitude is required.
It is structured for career-oriented individuals prioritizing rapid professional growth.
Unmatched Exposure: Gain a front-row seat to the cutting edge of tech innovation, offering a powerful launchpad for a long-term career in venture capital, startups, or entrepreneurship.

Superior verbal and written communication skills coupled with strong interpersonal Polish.

Competitive Compensation Our client, a premier and highly influential accelerator supporting top-tier founders within the crypto and blockchain sectors, is seeking a high-performance Office Manager & Executive Assistant to join their team in New York City.
Since 2020, the organization has backed over 300 startups collectively valued at over $15B, establishing itself as a dominant force in early-stage web3 and decentralized technology.
This dual-impact role requires an exceptionally organized, high-agency professional to manage day-to-day office operations for the NYC headquarters while providing direct, comprehensive executive support to leadership.
Operating within a high-velocity environment alongside a team of elite industry veterans, the successful candidate will serve as the organizational backbone of the office, ensuring operational friction is eliminated.
Office Operations Environment Management: Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready.

Inventory Control: Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory.

At MLabs, we are committed to offer equal opportunities to all candidates.
We ensure no discrimination, accessible job adverts, and providing information in accessible formats.
Our goal is to foster a diverse, inclusive workplace with equal opportunities for all.
If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing human-resources@mlabs.city.
MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only.
Your data may be shared only with clients and trusted partners where necessary for recruitment purposes.
You may request the deletion of your data or withdraw your consent at any time by contacting legal@mlabs.city.

This listing is sourced directly from MLabs's careers page and normalized into a canonical job model.