Groupehelios

Executive Assistant & Office Manager

Peterborough, ON, Canada

Sponsorship not specifiedDetected 5 days ago

AccountingLeadershipCommunicationAdaptabilityOrganizational SkillsMicrosoft OfficeAccounts Payable

About the role

The ideal candidate is self-motivated, adaptable, and capable of anticipating needs, solving problems, and ensuring day-to-day administrative operations run smoothly.
If you enjoy taking ownership of your work, supporting leadership, and contributing to the success of a growing company, we would like to hear from you.

Provide administrative support to the Regional Director and senior leadership team.
Manage calendars, appointments, and meeting schedules.
Enter vendor invoices into the accounting system and maintain accurate records.
Coordinate and create purchase order (PO) requests.
Prioritize and manage multiple tasks while adapting to changing business needs.
Assist with office administration, document management, and general coordination activities.
Support special projects and other administrative functions as assigned.
Aquatech is seeking a versatile, proactive, and detail-oriented Executive Assistant & Office Manager to provide administrative and operational support to the senior leadership and field operations.

Minimum 3-5 years of experience in a senior administrative, executive assistant, office management, or similar role.
Experience working with accounting software and financial administration processes, including invoicing, accounts payable, and accounts receivable.
Demonstrated ability to work independently and exercise sound judgment.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Experience in field operations and client relations is considered an asset.
Monitor accounts receivable and assist with collection activities as required.

Aquatech Canadian Water Services is a growing team of water and wastewater treatment professionals dedicated to delivering reliable, high-quality services across Ontario.
Our team's expertise and commitment are at the heart of the reliable service we provide.
We are seeking an experienced and highly motivated professional who thrives in a fast-paced environment and enjoys supporting a growing organization through strong administrative, financial, and operational coordination.
Prepare and issue client invoices in a timely and accurate manner.
Serve as a key point of contact for internal staff and external stakeholders.

This listing is sourced directly from Groupehelios's careers page and normalized into a canonical job model.