Allocate.co careers

Fund Operations Associate

New York Office (On-Site) · Exec · Full-time

Sponsorship not specified$110k-$125kDetected 104 days ago

LeadershipCommunicationProblem SolvingOrganizational Skills

About the role

As a Fund Operations Associate, you will sit at the center of Allocate's fund operational and treasury infrastructure, supporting the end-to-end lifecycle of 150+ funds across the platform.
You are accountable for accuracy, timeliness, and the operational health of the funds on the platform.
This is a hands-on execution role - and one where extreme client service is non-negotiable.

Responsibilities

Perform bank account reconciliations and track fund cash flows across active funds.
Manage the line of credit lifecycle across funds - including opening new facilities, maintaining documentation, requesting advances ahead of capital call deadlines, processing repayments, and reconciling outstanding balances.
Serve as a trusted operational partner to wealth advisors and investors - responding with urgency, communicating proactively, and following through on every request.
Partner with Client Services to resolve investor-level inquiries tied to fund operations, taking ownership of issues end-to-end rather than passing them along.
Identify operational friction points before they become client-facing problems, and build the fixes rather than waiting to be asked.
Document and maintain operational procedures for core fund workflows, building repeatable systems as volume and complexity grow.
Work with fund administrators, banking partners, and other service providers to ensure smooth execution across the fund lifecycle.
Lead the operational organization that powers fund delivery, with full accountability for execution outcomes across 150+ funds on the platform.
Shape the future of private markets infrastructure: Allocate is building the operating system that connects the wealth channel to institutional private markets.
The operational foundation you build enables our AI-powered portfolio intelligence and the client experience we deliver every day.

Requirements

5 years of experience in fund operations, fund administration, or a related role within alternative asset management, private equity, hedge funds, or a fund administrator.
Working knowledge of private fund structures, capital call mechanics, distribution waterfalls, and investor reporting workflows.
Track record of extreme client service.
In-office required.
3 - 5 years of experience in fund operations, fund administration, or a related role within alternative asset management, private equity, hedge funds, or a fund administrator.
Highly organized with the ability to manage multiple deadlines across a portfolio of funds without dropping details.
Relentless problem solver who treats obstacles as puzzles, not blockers. You don't escalate without first exhausting your own options, and you follow every issue through to resolution.
Track record of extreme client service. You treat every advisor, investor, and internal stakeholder interaction as an opportunity to build trust, and your follow-through is a point of pride.
Strong reconciliation skills. You're comfortable working with large data sets, identifying breaks, and resolving them with precision.
Strong written and verbal communication skills. You coordinate clearly with internal teams, fund administrators, custodians, and investors under time pressure.
Systematic thinker who naturally documents processes, builds repeatable workflows, and looks for ways to create structure as volume and complexity increase.
Growth-oriented and energized by a scaling environment. You want to grow with the firm and take on more ownership as the fund count and team expand.
Active and curious AI practitioner. You are already thinking about how AI can eliminate repetitive work, surface insights faster, improve work flows, and want to implement this at work.
Why Join Us

Compensation

Actual salary will be determined based on the candidate's experience, location, skills, training, certifications, and education, other relevant qualifications specific to the role, and internal equity and market data.
Total compensation may include equity and discretionary performance-based bonuses based on individual, team, and company performance factors.
$110,000 - $125,000 base salary, plus performance-based bonus, stock options, and comprehensive benefits.

Benefits

Medical, dental, vision, responsible time off (RTO), 401k.
Salary Range: $110,000 - $125,000 base salary, plus performance-based bonus, stock options, and comprehensive benefits.
Total compensation may include equity and discretionary performance-based bonuses based on individual, team, and company performance factors.
Actual salary will be determined based on the candidate's experience, location, skills, training, certifications, and education, other relevant qualifications specific to the role, and internal equity and market data.

Company info

Join a team that moves fast, holds itself accountable, and thrives on solving hard problems - for clients and for the firm.
Additional Details

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