Atomic Machines
Executive Assistant
Emeryville, California · Senior · Full-time
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About the role
- You'll be the operational backbone behind both leaders, managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work.
- This role requires someone who can move fluidly between two different functions and working styles, partnering closely with each executive and their respective teams.
- We're looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment.
Responsibilities
- Proactively manage the schedules, priorities, and incoming requests of two senior executives, one in Go-to-Market and one in Engineering, exercising strong judgment to protect their time and focus across both functions.
- Serve as a liaison between the two executives' teams, internal departments, and external partners to ensure clear and timely communication.
- Prepare and organize documents, presentations, and materials for meetings and key initiatives across both functions, including technical program reviews, cross-functional planning sessions, and go-to-market strategy discussions.
- Support both executives on special projects, coordinating across engineering, GTM, and other teams and tracking progress against deadlines.
- Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
- To help our recruiting team manage application volume and respond to candidates more efficiently, Atomic Machines may use AI-assisted tools.
Requirements
- Strong written and verbal communication skills, with the ability to adapt tone and style across two distinct executives.
- Bachelor's degree required.
- Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
Nice to have
- 7+ years of Executive Assistant experience, including direct experience supporting Sr.
- Director-level and above leadership
- experience supporting multiple executives across different functions is a strong plus.
- Demonstrated comfort operating across both engineering and go-to-market functions.
Skills
- Proficient in Google Workspace and comfortable picking up new tools quickly.
Compensation
- $140,000 - $180,000 USD
Company info
- Founded by Jeff Holden - serial entrepreneur, ex-Amazon SVP and Uber's first Chief Product Officer - the company has raised $250 million to date.
- We are committed to an inclusive interview experience, including for individuals with disabilities.
Equal opportunity
- Atomic Machines is an equal opportunity employer that values diversity and does not discriminate based on characteristics protected by applicable law.
- To request an accommodation, contact rc@atomicmachines.com.
This listing is sourced directly from Atomic Machines's careers page and normalized into a canonical job model.