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Senior Manager, Administration

Pawling, NY · Senior

Sponsorship not specified$90k-$95kDetected 4 days ago

CanvaForecastingLogisticsProcurementRecruitingPerformance ManagementHRISCadenceResearchLeadershipCommunicationMentoringPublic SpeakingMicrosoft Office

About the role

Summary: Lifesaving impact, rewarding careers: For more than 150 years, the ASPCA has been on the frontlines to save, transform and protect the lives of millions of animals.
The R&R Center team works closely with ASPCA teams in New York City to help animals rescued in partnership with the NYPD.
Where and When You'll Work - This position is an on-site role and reports to Recovery & Rehabilitation Center in Pawling, NY. - The typical schedule will be Monday through Friday 9am-5pm EST.

Responsibilities

Serving as the principal administrative and coordination partner to the Vice President, this role ensures leadership priorities are translated into coherent execution across programs, teams, and resources.
Serve as organizational integrator for the R&R Center, maintaining a broad, enterprise-level understanding of how programs, departments, and initiatives connect, and using that perspective to support alignment and effective execution.
Maintain visibility into competing priorities and interdependencies, proactively identifying risks, misalignments, or capacity constraints and surfacing options for resolution.
Lead and manage cross-functional initiatives and special projects on behalf of the Vice President, coordinating inputs and advancing work to completion.
Senior Leadership Partnership & Decision Support
Serve as a thought partner to R&R leadership, offering data-informed insights and recommendations grounded in operational, financial, and cultural analysis.
Prepare leadership-level agendas, briefings, presentations, and talking points that synthesize complex information and support informed decision-making.
Track and support follow-through on leadership decisions by coordinating implementation and monitoring progress across teams.
Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field and so much more.

Requirements

Proactive with the ability to anticipate needs and reprioritize assignments as necessary.
Ability to work in proximity to behaviorally and medically compromised animals and feel comfortable working in an environment where humane euthanasia is performed.
Fluency in Microsoft Office required
Must be able to occasionally lift and move up to 50 pounds.
Ability to exemplify ASPCA's core values and behavioral competencies
HS Diploma, GED required, or equivalent experience
Minimum 2 years of experience supp
Operating with a high degree of independence and discretion, the Senior Manager provides program oversight, senior leadership decision support, and cross-functional integration in a complex, mission-critical environment.
Occasional weekends and/or evenings required to support the needs of the program.
Builds positive relationships and communicates effectively with all levels of staff and volunteers.
Demonstrates good judgment, diplomacy, sensitivity, and respect for confidentiality.
Strong team player combined with ability to self-manage and work independently.
Excellent organizational and verbal/written communication skills.
Quick to recover from difficult situations.
Ability to use good judgement and maintain confidentiality
Familiarity with Workday, Airtable, and/or Canva a plus
Ability to drive a vehicle, if needed. Must provide a valid driver's license upon hire and pass a motor vehicle history check demonstrating a safe driving history.
Education and Work Experience

Nice to have

Translate leadership priorities into coordinated plans and workflows, ensuring consistency across operational, financial, and people-related activities.
Represent the R&R Center in cross-functional forums, advocating for departmental needs, ensuring alignment with enterprise priorities, and working to resolve misalignment before it impacts outcomes.
Ensure follow-through and accountability on Vice President decisions across program teams.
Facilitate strategic alignment in leadership and team forums by grounding discussions in enterprise objectives, program and organizational goals, progress indicators, and resource considerations.
Act as a trusted advisor and operational extension of the Vice President, supporting planning, prioritization, and execution of strategic objectives.
Conduct research and analysis related to operations, culture, and resource use, translating findings into clear, actionable insights.
Communicate decisions, priorities, and updates on behalf of the Vice President with clarity, accuracy, and appropriate authority.
Serve as the primary liaison for Facilities, IT, Procurement, and Office Services, independently addressing routine needs and coordinating solutions for more complex matters.

Compensation

The target hiring range for this role is $ 90,000 - $95,000 annually
Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role.
The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time.
The expected hiring salary range for this role is set forth below and may be modified in the future.

Benefits

Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home.
Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
Our benefits include but are not limited to:
For more information on our benefits offerings, visit our website.

Company info

The R&R Center in Pawling, NY, is a unique program dedicated to providing integrated sheltering, behavioral, and medical care for canine victims of cruelty.

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