Rhodes
Departmental Assistant
Memphis, Tennessee
Sponsorship not specifiedDetected 42 days ago
CommunicationMicrosoft Office
About the role
- Utilizes appropriate software on the personal computer as designated by the department/program (e.g. Microsoft Office Suite, database, web page editors, course management system, and internet search). - Other duties as assigned.
- Physical Demands: - General office environment.
- Requires sitting for extended periods of time, reaching, visual acumen and manual dexterity for working with computer keyboards.
Responsibilities
- Performs general receptionist duties such as greeting visitors, answering inquiries, and distributing mail.
- Maintains and expands the department/program website, utilizing current software to ensure that the material on the site is accurate and up-to-date. Keeps current in regard to campus information/communication technology available to staff and faculty.
- Establishes and maintains filing and record keeping system for the department/program. Monitors inventory of the department/program office supplies and maintains as necessary. Pays invoices related to department/program office supplies.
- Operates and maintains a variety of office equipment including personal computers, printers, copiers, calculators and scanners.
- The Departmental Assistant is responsible for providing clerical and administrative support to the Biology and Chemistry Departments and other Natural Sciences departments and programs.
Requirements
- HS Diploma or GED required.
- One year of administrative or clerical experience required OR bachelor's degree required in lieu of experience.
- Proficiency with Microsoft Office Suite required.
- Excellent written and verbal communication skills required.
- Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off campus professionals required.
- Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required.
- Demonstrated ability to work with sensitive and confidential information required.
Nice to have
- Experience with layouts and edits of websites and newsletters preferred.
Compensation
- Processes assigned materials for the department/program and faculty members (including but not limited to correspondence, memoranda, scholarly articles, surveys, student petitions, records for assessments and the annual report, and class materials).
Equal opportunity
- Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.
This listing is sourced directly from Rhodes's careers page and normalized into a canonical job model.