PMA Consultants

PMA Consultants

Document Controller (00582)

Van Nuys, CA · Contract

Sponsorship not specified$77k-$90kDetected 12 days ago
SQLAccessibilityProject ManagementProcess ImprovementControlsGMPFDA RegulatoryLeadershipCommunicationCollaborationProblem SolvingMentoringSharePointConstruction Management

About the role

  • The Document Controller plays a strategic role in developing, managing, and enhancing the organization's document control framework across departments and projects.
  • This role not only ensures the integrity, accuracy, and accessibility of critical operational, regulatory, and compliance documents but also leads initiatives to improve document management practices, standardization, and automation.
  • The Document Controller collaborates cross-functionally with stakeholders across departments, provides guidance on documentation standards, contributes to audits and compliance initiatives, and plays a key role in optimizing systems and workflows.

Responsibilities

  • Collaborates with internal departments to develop, implement, and maintain standardized templates, controlled vocabularies, and taxonomies to support consistency and searchability.
  • Communicates effectively across cross-functional teams to resolve documentation issues, support training efforts, and foster a culture of compliance and continuous improvement.
  • We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals.

Requirements

  • must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.
  • Strong understanding of database systems (Microsoft Access, SQL Server, Oracle) and their application in document storage and retrieval solutions.
  • Experience with a variety of file types and technical documentation (PDFs, DOCX, XLSX, CAD files) and managing conversions and integrations.
  • Proven track record of leading process improvement initiatives, training colleagues, and proactively identifying areas for efficiency gains.
  • Proficient in electronic document management systems (EDMS) and version control tools with proven success in implementing best practices.
  • Proficient in workflow automation platforms (e.g., Power Automate, Nintex) and able to build, test, and deploy automation solutions.
  • In-depth understanding of metadata structures, document taxonomies, and indexing strategies for improved document categorization and access.
  • Demonstrated ability to interpret, review, and manage technical drawings and specifications.
  • Familiar with data security and access management best practices, including file encryption, role-based access controls, and secure transfer protocols.
  • Note: This opportunity is available at multiple levels. Final placement will be determined based on the selected candidate's experience, skills, and alignment with business needs. We are committed to providing fair and equitable consideration for all applicants.
  • Location and Commitments

Nice to have

  • Maintains a high degree of accuracy, attention to detail, and document integrity when handling high volumes of documentation across departments.
  • Other duties as assigned.
  • Bachelor's degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred
  • equivalent work experience may be considered.
  • 3+ years of experience in document control, records management, or a related field within a regulated or operational environment such as transportation infrastructure, public transit, or municipal public works projects.
  • Proficient knowledge of document management systems (e.g., SharePoint, OpenText, Documentum) and experience with system configuration, workflows, and user support.

Compensation

  • $77k-$90k

Benefits

  • We are committed to a culture of equity, diversity, and inclusion.
  • We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.

Company info

  • We offer a combination of workplace options that include a PMA
  • We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles.
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