Sonatafy Technology
Executive Operations Manager
Phoenix, Arizona · Staff+ · Full-time
Sponsorship not specifiedDetected 33 days ago
Project ManagementHubSpotSalesAccount ManagementPipeline ManagementExcelProcess ImprovementCustomer SuccessCadenceResearchLeadershipCommunicationOrganizational Skills
About the role
- This is a hands-on execution and operations role.
- You will help the CEO and leadership team run priorities efficiently through structure, process, communication, and follow-through.
- You will keep projects on track, keep meetings productive, keep our systems (ClickUp and HubSpot) clean and up to date, and ensure commitments are documented, visible, and completed.
Responsibilities
- Maintain dashboards, trackers, and reporting in ClickUp and HubSpot so that priorities, deadlines, owners, and status are always visible.
- Prepare agendas, take notes, and document decisions, next steps, owners, and deadlines for leadership meetings and cross-functional syncs.
- Build and maintain Click-Up spaces, folders, lists, custom fields, dashboards, and automations. Pull reports from HubSpot, track deal stages, and connect activity to outcomes.
Requirements
- A track record of keeping projects, meetings, and reporting on track in a fast-moving, founder-led environment.
- Advanced proficiency with ClickUp (or Asana or Monday with a willingness to adopt ClickUp).
- Experience coordinating outsourced or fractional team members alongside full-time staff.
- You can draft a clean email, a meeting recap, and a status report with equal ease.
- Experience working in a B2B technology services, consulting, SaaS, professional services, managed services, or software development organization.
- Experience supporting executives who interact regularly with CIOs, CTOs, VP Engineering leaders, and other senior technology stakeholders.
- You enjoy project management, process improvement, and operational coordination.
- You are highly organized and detail-oriented.
- You enjoy working closely with an entrepreneurial CEO and leadership team.
- You are seeking a strategic Chief of Staff role with decision-making authority.
- Candidates who have supported professional services businesses and understand project delivery, client commitments, sales pipelines, and cross-functional execution will be particularly successful.
- 5+ years in operations, project management, executive support, or program coordination, ideally in technology services, SaaS, consulting, agency, or professional services.
- Advanced proficiency with ClickUp (or Asana or Monday with a willingness to adopt ClickUp). Working proficiency with HubSpot. n8n or similar automation experience preferred.
- Experience coordinating outsourced or fractional team members alongside full-time staff. Strong written and verbal communication. You can draft a clean email, a meeting recap, and a status report with equal ease.
- Phoenix metro based, able to work in person regularly with the CEO and leadership team in Scottsdale.
- Strong professional communication skills and executive presence.
- Comfortable participating in occasional client, prospect, partner, and executive meetings.
- Who Will Thrive Here
- You will likely excel in this role if: You enjoy creating order from chaos.
Nice to have
- Experience with n8n or similar workflow automation tools is a plus, since we use automation to reduce manual coordination across systems.
- Experience working in a technology services, software consulting, managed services, or software development organization is strongly preferred.
- Working proficiency with HubSpot. n8n or similar automation experience preferred.
- Preferred Experience
Compensation
- THIS POSITION IS FOR CANDIDATES BASED IN PHOENIX, AZ. (This role requires up to 10% travel annually, including occasional trips for team meetings, training, or client-related activities).
- Sonatafy Technology, headquartered in Scottsdale, Arizona, is an award-winning nearshore software development company with a strong reputation.
- They have a dedicated in-house team of engineers that offers end-to-end software solutions and supports client development staff augmentation.
- Catering to companies of all sizes and industries, including some of the world's largest brands, Sonatafy Technology is a trusted provider of nearshore enterprise-level cloud and mobile application software development services.
- We have completed 60+ client engagements, earned 3x recognition on the Inc.
- 5000, and achieved 408% revenue growth over 3 years.
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This listing is sourced directly from Sonatafy Technology's careers page and normalized into a canonical job model.