RTW Investments
Executive, Personal Assistant
New York
Sponsorship not specified$125k-$150kDetected 111 days ago
CanvaHubSpotCRMLogisticsCommunicationProblem SolvingOrganizational SkillsMicrosoft Office
About the role
- Athena Group Advisors Athena Group Advisors ("Athena") is the dedicated multi-family office of a life sciences and biotech investment firm.
- This role is ideal for someone who thrives in a dynamic environment, enjoys managing both professional and personal priorities, and brings a solutions-oriented approach to complex schedules and responsibilities.
- This position may require additional on-site flexibility, including weekend or after-house flexibility as circumstances dictate.
Responsibilities
- Manage and prioritize the Executive's professional calendar, coordinating meetings across a range of mission-driven initiatives and external partners
- Maintain organized systems for contacts, materials, and documentation across platforms
- Manage and prioritize the Executive's personal calendar, including but not limited to coordination of childcare, school activities, appointments, and scheduling
- Provide day-to-day support to the Executive, balancing personal and professional priorities
- Support personal projects and household initiatives (e.g. summer programming, home-related projects) including coordination and follow-up
- Communications & Systems Support
- Provide backend support for communications, including newsletters, event materials, and website updates
- Clean, format, and maintain contact data and distribution lists
- Coordinate collection and organization of materials ensuring polish and consistency for internal and external use (e.g. slides, documents)
- Strong ability to manage multiple priorities, maintain complete confidentiality and exercise discretion and superior judgment in a fast-paced environment with a strong sense of urgency
Requirements
- This candidate must be based in the NYC area.
- 7-10+ years of experience supporting executive leaders, ultra-high-net-worth families, private households, family offices, or working in luxury hospitality environments
- Proficiency with CRM systems (HubSpot or similar), task management tools (Asana or similar), marketing and design tools, (Canva or similar), Google Workspace, and Microsoft Office applications
Nice to have
- Bachelor's degree preferred
Skills
- Prepare agendas, background materials, and take notes
- Coordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, and catering
- Utilize task management tools to track deadlines and deliverables
- Assist with expense tracking and record keeping
- Support special projects as they arise
Compensation
- The base salary for this New York-based position ranges from $125,000 - $150,000 base salary, depending on experience, skills, and responsibilities.
- Actual salary may vary based on qualifications and the level at which the role is hired.
- In addition to the base salary, the role includes a discretionary incentive compensation program, and a comprehensive benefits package, including medical and life insurance, retirement plans, tax-free savings options, and access to additional healthcare programs.
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This listing is sourced directly from RTW Investments's careers page and normalized into a canonical job model.