SirenOpt
Executive Assistant
San Leandro, California, United States
Sponsorship not specified$75k-$95kDetected 13 days ago
Machine LearningConfluenceHubSpotExcelLogisticsLeadershipCommunicationOrganizational SkillsMicrosoft Office
About the role
- This is a company-wide role - you will work across functions to ensure our leaders and teams can operate efficiently and effectively with clear communication, organization, and scheduling.
- You will serve as a central operational resource for the organization.
- A majority of your time will be dedicated to supporting key individuals including the CEO and other leaders with scheduling, communications, and administrative tasks
Responsibilities
- Manage complex calendars and scheduling for key company leaders - coordinating across time zones and competing priorities with speed and good judgment
- Support executive communications - drafting, formatting, and organizing emails, meeting agendas, follow-ups, and recaps
- Manage expense reporting and reconciliation using Expensify and Brex
- Maintain shared documents, files, and records in Microsoft 365 and Confluence
- Field ad hoc requests from across the company and act as a reliable resource for teams that need administrative support
- Demonstrated ability to manage competing priorities across different leaders or departments - including an adept understanding of how to triage, escalate when needed, and stay ahead of problems
Requirements
- Bachelor's degree or equivalent
- 3-6 years of experience in an administrative or executive assistant role, ideally supporting multiple principals simultaneously
- Experience in a startup or fast-moving environment where processes are still being developed and implemented
Nice to have
- Proficient with Microsoft 365 (Outlook, Word, Excel, Teams) and comfortable picking up new tools quickly
- familiarity with Confluence, Expensify, Brex, and HubSpot is a plus
Compensation
- $75,000 - $95,000 USD
Benefits
- Equity and Salary compensation depends on experience
- Health, Dental, Vision plans provided
- Time off: 20 days of PTO per year, plus approximately 15 paid US holidays per year
Company info
- What We're Looking For
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