Yale University
Academic Records Coordinator
New Haven, Connecticut, 06510 · Principal · Contract
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About the role
- Working at Yale means contributing to a better tomorrow.
- This position works with students, departments, deans, ProQuest, and Yale Manuscripts and Archives to coordinate all phases of the dissertation submission process.
- This position contributes to a culture of learning by mentoring colleagues, sharing expertise, and participating in continuous improvement initiatives that strengthen university-wide processes and data integrity.
Responsibilities
- The role also leads operational coordination for new users in DPRS, partnering with ITS to manage workflow, monitor timelines, resolve issues, and communicate impact to URO and campus stakeholders.
- Ability to maintain accurate, secure academic records with strong attention to detail; follow procedures, document actions, and ensure compliance and audit-ready transparency in all recordkeeping and updates.
- Experience in leading and overseeing administrative support staff, including task delegation and performance monitoring.
- Leads a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees.
- Manages calendars and calls, assesses nature of issues and escalates as appropriate.
Requirements
- In addition, the Academic Records Coordinator provides advanced functional support for grading and degree clearance, including tracking missing grades and troubleshooting grading issues.
- Required Skills and Abilities 1.
- Equipped to interpret transcripts and apply university policies and guidelines consistently; process petitions, update records, and promote equitable outcomes that support timely degree progress.
- Advanced proficiency with administrative systems such as Workday, Interfolio, and Yale Message.
- Bachelor's degree and prior experience providing administrative support in a clinical, academic, or research environment.
Compensation
- Job Posting Date 06/01/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade E Compensation Grade Profile Hourly Range $35.64 Time Type Full time Duration Type Staff Work Model Hybrid Background Check R
Benefits
- Familiarity with higher education or academic settings, including experience with faculty appointments, promotions, and event planning.
This listing is sourced directly from Yale University's careers page and normalized into a canonical job model.