Wisconsin Evangelical Lutheran Synod
Administrative Assistant III
University of Wisconsin Madison · Mid
Sponsorship not specifiedDetected 21 days ago
StatisticsExcelLogisticsHRHRISPharmacy PracticeResearchLeadershipCommunicationCollaborationTime ManagementMicrosoft Office
About the role
- Tasks for this position will include scheduling, program coordination, planning of events, lectures/seminars, and conferences in cooperation with the Event Manager, liaising with LinkUW and the Business Office, assisting with recruitments, and more.
- The position requires the ability to adapt to changing needs while maintaining a high level of organization and attention to detail.
Responsibilities
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- Prepares and audits complex records, edits documents, and reviews work done by others
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- The Dean's Office is a highly collaborative team, providing coordinated administrative and programmatic support across all units of the School of Pharmacy.
- Team members work closely with one another, as well as faculty, staff, and leadership to deliver consistent, efficient, and high-quality support that advances the school's mission.
- This role supports a variety of administrative and programmatic efforts, helping to manage timelines, track progress, and ensure successful execution of multiple concurrent priorities.
- This role requires initiative and independent judgment to manage multiple deadlines and follow through on completion of tasks.
- Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
Requirements
- Proficient technical and computer skills, including experience with Microsoft Suite (Word, Excel, PowerPoint, Outlook), Google Suite, and virtual meeting platforms (Teams/Zoom)
- We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.
- For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
- Required Qualifications:
Nice to have
- Previous experience with administrative tasks and skills in a professional setting
- Experience coordinating events and/or meetings in an academic or professional setting
- HS Diploma required
- Bachelor's degree preferred
Skills
- These responsibilities require effective communication and excellent administrative, organizational, and interpersonal skills.
Compensation
- Qualified candidates can expect to earn between $24 and $27 per hour. Candidates who are highly qualified may earn between $27 and $30 per hour.
Benefits
- This role will also work closely with the CliPIR divisional leadership and faculty to support their mission to advance pharmacy practice, research, and education.
Equal opportunity
- Equal Opportunity Employer.
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