Nutrafol

Executive Assistant / Office Manager (Hybrid)

New York, NY (United States)

Sponsorship not specified$120k-$135kDetected 23 days ago

ComplianceExcelLogisticsResearchPublic SpeakingMicrosoft Office

About the role

Keep Growing with Nutrafol We're a growing company.
Everything we do, we do to help people grow into the best version of themselves.
We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science.

Executive Support: 80%
Provide primary daily administrative support to our CEO and CMO, and ad hoc support for the other five executive team members as needed
Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
Supply administrative and meeting support as requested by the executive team
Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
Design, manage, communicate and oversee implementation of office operations, policies, and procedures
Maintain responsibility for general office upkeep and "look and feel." This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution

Ability to be in the office at a minimum of three (3) days per week
5+ years' experience as an office administrator, operations manager, or executive assistant
Detail-oriented with the ability to prioritize and organize tasks
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background

Handle coordination and management of executive travel, group logistics, meetings and interviews
Prepare and coordinate executive correspondence and mailings
Review and process all executives' expense reports for payment in Expensify

This listing is sourced directly from Nutrafol's careers page and normalized into a canonical job model.