Ucumberlands
Administrative Assistant - Occupational Therapy Program
Williamsburg, KY · Full-time
Sponsorship not specifiedDetected 22 days ago
HRISLeadershipCommunicationCollaborationMicrosoft Office
About the role
- Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.
- Please log into Workday and use the Career Tile to find and apply to jobs from our internal career sites.
- The Administrative Assistant works closely with and reports to the OTD Program Director.
Responsibilities
- Provide clerical, operational, and documentation support to the OTD Program Director / Chair, faculty, staff, and students as assigned.
- Manage routine program communication, scheduling, calendars, meeting coordination, event management, correspondence, and program announcements.
- Prepare agendas, take meeting minutes, maintain records, and organize documentation for program meetings, committees, accreditation activities, internal reviews, and continuous improvement, under the direction of the Program Director.
- Maintain accurate electronic and physical program files in accordance with University policies, record-retention expectations, FERPA, and applicable privacy requirements.
- Assist with preparation, formatting, editing, and distribution of program documents, forms, handbooks, schedules, reports, correspondence, and other program materials.
- Provide clerical and documentation support for fieldwork and doctoral capstone operations, including site communication, documentation tracking, file maintenance, onboarding records, and affiliation agreement workflows in collaboration with and under the direction of the AFWC, DCC, and appropriate University offices.
- Support faculty with course-related office needs, including room scheduling, document preparation, event coordination, communication, and distribution of course or program materials.
- Provide clerical and scheduling support for faculty searches and onboarding, including candidate scheduling and related documentation as assigned.
- Route technology-related questions to the appropriate University support offices.
- Maintain files related to faculty qualifications, meeting minutes, curriculum documents, fieldwork, doctoral capstone, program evaluation, student records, and accreditation evidence.
Requirements
- Proficiency with Microsoft Office Suite, email, shared drives, online meeting platforms, and database or records management systems.
- Assist with student onboarding, orientation, registration-related communication, program announcements, and access to program forms, calendars, policies, and required documentation.
- Associate degree required; bachelor's degree preferred.
Nice to have
- Experience in event coordination and management is preferred.
- Occasional evening or weekend support may be required for program events, interviews, orientations, immersive laboratory sessions, or accreditation activities.
- Our employees exemplify our motto in the pursuit of a
- "life-more-abundant."
- bachelor's degree preferred.
- Associate degree required
Compensation
- Provide clerical support in preparation, formatting, organization, and maintenance of reports, evidence files, and documentation for accreditation submissions, ACOTE site visits, annual reports, internal reviews, and program evaluation activities.
Benefits
- Support purchasing, supply ordering, inventory tracking, invoice routing, travel documentation, reimbursement processes, and related daily workflows.
- Coordinate virtual meetings, online program events, faculty/student meetings, distance education communication, and clerical operations that support the delivery of the distance learning component of the OTD Program.
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This listing is sourced directly from Ucumberlands's careers page and normalized into a canonical job model.