Circleback
Executive Assistant
San Francisco · Exec · Part-time
Sponsorship not specifiedDetected 36 days ago
About the role
- Anything that would otherwise slow the team down becomes yours to solve.
- The constraint is rarely effort-it's time and focus.
- Your job is to give the team more of both: take work off people's plates and run the operational machine in the background, with the same care we put into the product.
Responsibilities
- Manage office operations-food, drinks, supplies, and vendors (part-time office manager, cleaner, and anyone else we work with)
- Give product demos and manage inbound sales (product questions, security questionnaires)-you'll often be the first person a prospective customer talks to
- Own swag end to end-design, ordering, and inventory
- Manage CEO's calendar/inbox
- Small team, large problem-the product category we're building didn't exist until recently
Requirements
- You have a system, and it ensures nothing falls through the cracks-ever.
- You can hold a dozen competing priorities at once, know which one matters most right now, and bring order to chaos without being asked.
Skills
- Every meeting will be AI-enabled.
- But meeting notes are just the beginning.
Company info
- take work off people's plates and run the operational machine in the background, with the same care we put into the product.
- This role is in-person at our San Francisco office.
- Invite and greet customers for fireside chats every Friday-and make every visit feel effortless and welcoming
- You'll be the face of Circleback to customers who visit and to candidates going through our process, and you make both feel taken care of.
- you'll work directly with the CEO, manage hiring logistics, the office, our finances, team events, and the experience customers have when they walk in the door.
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This listing is sourced directly from Circleback's careers page and normalized into a canonical job model.