Gtlaw
Legal Support Specialist/Secretary
Washington, D.C · Full-time
Sponsorship not specified$37k-$42kDetected 9 days ago
ExcelLeadershipCommunicationProblem SolvingAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- The Legal Support Specialist provides high-level practice and administrative support to attorneys in the Corporate group.
- The ideal candidate will exhibit professionalism, excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently.
- Flexibility to work overtime as needed is required.
Responsibilities
- Creates, edits, proofreads, and processes legal documents such as correspondence, memoranda, closing documents, and other practice-specific materials.
- Maintains organized legal files, both paper and electronic.
- Collaborates with Administrative Support Coordinators, Paralegals, and other legal support team members as needed.
Requirements
- Flexibility to work overtime as required to meet deadlines.
- Skills & Competencies
- Ability to recognize and maintain confidential, sensitive, and proprietary information.
- Education & Prior Experience
- Bachelor's Degree or equivalent experience preferred.
- Minimum of 3 years of corporate experience within a law firm or other professional organization is preferred.
- Knowledge of laws, legal codes, bankruptcy court procedures, or agency rules relevant to the assigned practice group (e.g., SEC Edgar, Carta, SimplyAgree) is a plus.
- Technology
- Proficient in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook) and document management systems.
- Experience with iManage and DocuSign is a plus.
Nice to have
- Demonstrates a strong understanding of assigned attorneys' practices and clients, including maintaining current calendars, meetings, client contacts, and matter lists.
- Submits conflict checks, opens new client matters, prepares engagement letters, and reviews or edits client billing invoices.
- Coordinates domestic and international travel, accommodation, and entertainment arrangements for assigned attorneys.
- Processes and reconciles expense reports and vendor invoices promptly and accurately.
- Utilizes firm resources effectively to achieve desired results.
- Assists with overflow work and special projects as assigned.
- Exceptional attention to detail, outstanding organizational skills, and effective time management.
- Excellent interpersonal and communication skills (both oral and written), with professional demeanor and presentation.
Compensation
- $36.69 - $41.76 per hour
- Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.
Benefits
- voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.
- Commuter and Transit programs may also be available in certain markets.
Equal opportunity
- GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
This listing is sourced directly from Gtlaw's careers page and normalized into a canonical job model.