City of Philadelphia

City of Philadelphia

Executive Assistant

Philadelphia, PA, United States · Mid

Sponsorship not specified$56k-$75kDetected 138 days ago
Data AnalysisProject ManagementExcelResearchCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft OfficeMicrosoft Teams

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odds of building a lasting career here

39Risky
Cap-exempt (no lottery)0
Sponsors this role90
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70

Thin sponsorship signal and lottery-bound (~15% per draw). A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

Files H-1B transfers

1 transfer filing in the last year, covering 1 worker. Median labor-condition decision: 40 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

Community outcomes

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About the role

  • This position is responsible for managing complex calendars, coordinating meetings and appointments, preparing reports and presentations, and ensuring seamless communication between the executive, internal teams, and external stakeholders.
  • Additional responsibilities include handling correspondence, conducting research, managing expenses, and supporting project coordination to ensure operational efficiency and alignment with organizational goals.
  • Serve as a liaison between the Chief DEI Officer, internal staff, and external stakeholders to ensure effective communication.

Responsibilities

  • Manage and maintain the Chief DEI Officer's calendar, including scheduling meetings and appointments.
  • Track and manage expenses, process reimbursements, and maintain accurate records.
  • Support special projects and other duties as assigned.

Requirements

  • Required Competencies, Knowledge, Skills, and Abilities
  • The successful candidate must be a city of Philadelphia resident within six months of hire

Nice to have

  • Certifications or training in office administration, project management, or related fields (preferred).

Skills

  • Advanced knowledge and hands-on experience with MS Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, Access).
  • Skilled in spreadsheet management and data analysis using Excel and OpenOffice Calc.
  • Expertise in email tools, including mail merge, filters, folders, and rules.
  • Competent in creating presentations and visual reports using PowerPoint, OpenOffice Impress, and Tableau.
  • Experienced in virtual collaboration platforms such as Microsoft Teams, Zoom, and similar tools.
  • Strong written and verbal communication skills; able to interact professionally with executives, staff, and external stakeholders.
  • Community engagement experience with a focus on professionalism and discretion.
  • Thrive in a fast-paced environment while managing multiple priorities and meeting tight deadlines.
  • Demonstrate exceptional organizational skills and attention to detail.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Work independently, take initiative, and solve problems effectively.
  • Associate's degree in Business Administration or related field; Bachelor's degree preferred.

Compensation

  • $56,087 - $75,000
  • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.

Benefits

  • The City offers its employees 8 weeks of paid parental leave.
  • We offer Comprehensive health coverage for employees and their eligible dependents.
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
  • Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
  • Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia.
  • As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

Company info

  • From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here.
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This listing is sourced directly from City of Philadelphia's careers page and normalized into a canonical job model.