Ever (evercars.com)

Senior Accounts Receivable Specialist

San Francisco · Senior · Full-time

Sponsorship not specified$80k-$105kDetected 74 days ago

Outbound SalesAccountingExcelQuickBooksAR/VRLeadershipAccounts Payable

About the role

We buy, recondition, and sell pre-owned EVs through our hub model, supported by floor plan financing and a growing wholesale channel.
You'll work closely with our title clerk, F&I team, and operations staff to keep cash flowing accurately through our clearing accounts.
This role is highly cross-functional-you'll touch every major transaction that moves through the dealership.

Issue refund checks or initiate ACH refunds; maintain a refund log with supporting documentation for each transaction
Partner with the F&I team on deal funding status, lender stipulations affecting payment, and contract cancellations
Support the Controller during month-end close by preparing clearing account reconciliations and flagging unresolved items
Maintain and update vendor and customer mapping files used by automated import pipelines
Help build and document SOPs for new transactional processes as the dealership scales

3-5 years of full-cycle AR/AP experience, ideally in automotive retail, dealership operations, or a similarly transaction-heavy environment
Experience with DMS systems (CDK, DealerTrack, Reynolds & Reynolds)
Hands-on proficiency with QuickBooks Online (journal entries, invoices, bills, bank feeds, reconciliations)
Experience with corporate card platforms (Ramp, Brex, or similar) for expense management oversight
Familiarity with floor plan financing, NACHA/ACH payment processing, and lender funding workflows
Strong Excel skills-comfortable with VLOOKUPs, pivot tables, and reconciliation workbooks
Detail-oriented with a high tolerance for volume-this role processes hundreds of transactions per month
Clear communicator who can work across departments (finance, ops, sales, title, F&I) without needing constant direction
Exposure to EV or specialty vehicle retail
Interest in process automation-we use scripted pipelines and database-backed workflows, and we'd love someone curious about how they work
Join a small, high-impact team where your work directly shapes how the business runs-not just how the books close

Monitor and QA the outsourced bookkeeper's work in Ramp (credit card expense categorization, receipt matching, merchant rule accuracy)
Process manual payments for vehicle purchases outside of Ramp, including written checks and wire transfers
Execute lien payoff payments for purchased vehicles through DMS and lender portals
Coordinate with auction houses on invoice disputes, short-pays, and credit requests
Process and reconcile transport vendor invoices (outbound delivery, towing, inbound transport)
Track accrued liabilities for significant expenses incurred but not yet invoiced; flag items approaching 30 days
Prepare and upload NACHA payment files for floor plan payments, ensuring clearing accounts reconcile to $0 each period
Reconcile all bank accounts daily (operating, credit card, and ACH deposit accounts) and record customer payments in QBO
Monitor the customer downpayment receivable subledger and investigate aging items; escalate unmatched deposits
Match lender funding payments to DMS deal invoices; resolve short-pays and funding variances
Track the cash-in-transit (CIT) position daily-funded deals awaiting bank deposit, deposits awaiting lender remittance
Process and clear bank deposit entries through the deposit clearing workflow

Modern tech stack-we're building automated pipelines, not drowning in spreadsheets (though you'll still use plenty of Excel)
Hybrid flexibility with a collaborative on-site culture at our SF Hub

This listing is sourced directly from Ever (evercars.com)'s careers page and normalized into a canonical job model.