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Administrative Assistant 3 (Temporary)

Seattle, WA, USA · Contract

Sponsorship not specifiedDetected 9 days ago

LogisticsHRLeadershipCommunicationProblem SolvingMicrosoft Office

About the role

Job Description The UW Department of Environmental and Occupational Health Sciences (DEOHS) has an outstanding opportunity for Temporary Administrative Assistant 3 to join their team.
The position is located on-campus five days per week in the Hans Rosling Center for Population Health in Seattle.
The position will be a member of the central Chair's office team.

Responsibilities

Department Chair Support (45%)
Manage the Chair's schedule: organize activities, schedule and set meetings at the department, school, university community and national level, ensuring that the Chair's priorities and obligations are met.
Contribute to the management of details associated with the Chair-initiated faculty committees: perform complex scheduling
manage the information and documents
and manage the department intranet and Team sites housing the committee and meeting materials
Contribute to the management of details associated with the Chair-initiated faculty committees: perform complex scheduling; manage the information and documents; monitor the status of follow-up items; and manage the department intranet and Team sites housing the committee and meeting materials; oversee monthly faculty meeting logistics.
Student, Staff and Faculty Awards Committee: coordinate committee meeting schedule and logistics; collect and distribute applications; manage internal department awards as well as opportunities at the school and university level working with others to assess requirements and review submissions.
Weekly department seminar: work with the lead faculty during the academic year corresponding directly with the speakers for materials, marketing materials, talk slides, and logistics. Serve as the main point of contact for the speaker and oversee the course.
Manage the department External Advisory Committee with the Assistant Chair for Partnerships perform complex scheduling; attend meetings to manage agenda and take minutes; prepare and disseminate materials; and conduct follow-up if necessary.
Serve as the on-campus, HRC, facilities coordinator working with building management regarding requests and various needs. Perform limited procurement.

Requirements

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below.
Disclosure is required under Washington state law.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.

Nice to have

Bachelor's in Communications, Business, Human Resources, or related field.
Minimum 2 years of experience in project management.
Proficiency in Microsoft Office suite
Proven leadership and communication skills.
Excellent writing skills.
Proven ability to organize complex tasks.
Valid driver's license

Compensation

$48,396.00 annual Pay Range Maximum:
$64,740.00 annual Other Compensation:

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Visa & Work Authorization

er, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression,

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