ShyftLabs
Operations Manager - Administrative Services
Toronto, Ontario · Exec
Sponsorship not specified$75k-$85kDetected 127 days ago
RecruitingCorporate LawResearchLeadershipCommunication
About the role
- Plan, administer, and monitor budgets related to office operations, contracts, equipment, and supplies, ensuring cost effective use of resources.
- Oversee vendor relationships, facilities coordination, access management, and essential office services so that teams have the tools and environment needed to be effective.
- Track office expenditures, approvals, and renewals in coordination with the finance team, maintaining accurate records and supporting regular financial reviews.
Responsibilities
- Lead and oversee daytoday administrative operations to ensure smooth, efficient functioning of the organization, aligning activities with company objectives.
- Coordinate and support talent acquisition activities, including prehire administration, onboarding, and initial training to ensure a seamless experience for new employees.
- Work closely with the CEO to coordinate priorities, monitor action items, and help implement operational initiatives that support the company's growth in the data and technology consulting space.
- Overseeing core administrative operations, including document management, office coordination, and HR support functions.
- Manage the processing and lifecycle of NDAs, MSAs, contracts, and other key agreements, including tracking approvals, renewals, and expiry dates to minimize legal and operational risk.
- Prepare concise reports, dashboards, and briefing materials for leadership and management committees to support decisionmaking on administrative and operational matters.
- Ensure office operations support executive productivity and team effectiveness.
- Build AI systems used by Fortune 500 companies.
- Real Impact: Build AI systems used by Fortune 500 companies.
- Inclusion at ShyftLabs We're building something big, and we want you on the journey with us.
Requirements
- A university degree in business administration, management, commerce, or other discipline related to the company's service is required.
- Minimum 2 years of experience at a professional level in administrative services are required.
- At least 1 year of experience as a middle manager.
- Ability to multi-task, remain cool and keep up in a fast-paced environment.
- Handle urgent, sensitive, and ambiguous matters with discretion and sound judgment, ensuring clear communication, timely followup, and appropriate escalation where required.
- Demonstrated patience, tact and diplomacy while leading a diverse team of professionals.
- Excellent, interpersonal and communication experience, verbal, written and administrative skills
- Salary Range
- Why You'll Love Working at ShyftLabs Comprehensive Benefits: 100% coverage for health, dental, and vision insurance for you and your dependents from day one. Real Impact: Build AI systems used by Fortune 500 companies. Growth & Learning: Continuous learning opportunities and influence over technical direction. Ownership: Shape applied research and AI strategy in a fast-growing, product-focused data company. Inclusion at ShyftLabs We're building something big, and we want you on the journey with us. If you're ready to use data and innovation to make an impact, apply today and let's grow together. ShyftLabs is an equal-opportunity employer committed to creating a safe, diverse, and inclusive environment. We encourage applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, and nationality to apply. If you require accommodation during the interview process, let us know and we'll be happy to support you.
Compensation
- Real Impact: Build AI systems used by Fortune 500 companies.
- Ownership: Shape applied research and AI strategy in a fast-growing, product-focused data company.
- Inclusion at ShyftLabs We're building something big, and we want you on the journey with us.
- If you're ready to use data and innovation to make an impact, apply today and let's grow together.
- ShyftLabs is an equal-opportunity employer committed to creating a safe, diverse, and inclusive environment.
Benefits
- 100% coverage for health, dental, and vision insurance for you and your dependents from day one.
- Growth & Learning: Continuous learning opportunities and influence over technical direction.
- Ownership: Shape applied research and AI strategy in a fast-growing, product-focused data company.
- We encourage applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, and nationality to apply.
Company info
- We are seeking a visionary Operations Manager - administrative services to join our Toronto office and lead the strategic and operational direction of our technology i nitiatives.
Equal opportunity
- If you require accommodation during the interview process, let us know and we'll be happy to support you.
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This listing is sourced directly from ShyftLabs's careers page and normalized into a canonical job model.