City of Gainesville

Contract Coordinator, Sr.

Gainesville, Fl · Senior · Contract

Sponsorship not specifiedDetected 23 days ago

TypeScriptAccountingProcurementHRHRISResearch

About the role

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Positions allocated to this classification report under the direction of a higher level manager and work under general supervision.
EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.

This classification is responsible for insuring that all departmental contracts, grants, procurement and related documents are in compliance with federal, state, local and city directives and policies and procedures.
Reviews contracts, grants, bid documents and request for proposals, leases, agreements, and terms and conditions to assure clarity and protection of the City's interests.
Coordinates review of grant and contract documents with Contract Manager, City Attorney, Risk Management, Purchasing, Finance and Accounting.
Draft, process and coordinate construction related documents
Coordinates with Project Managers the administration of the Local Agency Programs (LAP) with the Florida Department of Transportation (FDOT) or similar agency to maintain certification.
Maintains an on-going library of approved current version contract templates and related forms for departmental use
Performs the duties listed as well as those assigned, with professionalism and sense of urgency.
Performs other related duties as assigned.

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
May be required to work and attend meetings outside regular business hours.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.
Bachelor degree from an accredited college or university with major course work in public or business administration, accounting, finance or economics, and two (2) years of contract monitoring and coordination experience
or an Associate degree with course work in business administration, accounting, finance or economics and four (4) years of contract monitoring and coordination experience
or a high school degree or possession of an acceptable equivalency diploma and six (6) years' experience of contract monitoring and coordination experience.
Thorough knowledge of municipal departmental organizations and functions and their interrelationship within the organization, as well as with other levels of government.
The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.
Performance of lower level duties may be required.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
Licenses
Certifications

Thorough knowledge of basic principles, practices, and techniques of contract writing and administration.
Knowledge of the forms, terminology and procedures used in administering contracts.
Knowledge of the principles and practices of public administration.
Knowledge of computers and relevant software.
Knowledge of federal, state and local laws in accordance with contracts
Ability to work independently to solve problems and make sound decisions with the knowledge at hand.
Ability to create and maintain files.
Ability to follow established policies and procedures.
Ability to track and follow through on extended projects.
Ability to research and monitor grant and contract requirements
Ability to secure proper documentation and logically assemble, organize and present data in written and oral form.
Ability to communicate effectively, both orally and in writing.

Review, monitor and process inter-local agreements, professional agreements, construction documents, contract proposals, address contingencies, change orders, and invoice pay application payments.

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.

This listing is sourced directly from City of Gainesville's careers page and normalized into a canonical job model.