Harvard University
Assistant Director of Sponsored Programs
Boston, MA, United States · Director
No sponsorshipDetected 22 hours ago
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odds of building a lasting career here
88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70
Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.
Lottery odds assume a STEM candidate.
Personalize to your clock →Employer immigration record
from this employer's Department of Labor filings
Green-card filing pattern in this occupation
Context, not a finding about this posting: of this employer's 15 green-card filings in this occupation, 93% were for a worker who already held the job.
States it is exempt from the H-1B cap
In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.
Files H-1B transfers
11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- This is more than a job - it's an opportunity to shape the future of medicine.
- About the Office of Graduate Education: The Office for Graduate Education (OGE) oversees administrative resourcing and academic policy for 6 Harvard Medical School (HMS)-based PhD programs and 11 HMS master's programs.
- Reporting to the Director of Financial Operations, this position oversees the day-to-day administration of sponsored awards.
Responsibilities
- Develop and implement standard operating procedures, internal controls, and best practices.
- Independently manage a portfolio of complex sponsored awards, including NIH training grants, fellowships, foundation awards, and other federal and non-federal funding.
- Develop complex proposal budgets and financial projections in collaboration with principal investigators and program leadership.
- Prepare financial analyses, forecasts, and executive reports to support leadership decision-making.
- Strategic partner to faculty, principal investigators, program directors, department administrators, and University central offices.
- Collaborate closely with the Associate Director of Student Funding to coordinate sponsored support for graduate students.
- Partner with HMS Research Administration, University Sponsored Programs, Finance, GSAS, and other administrative offices to resolve complex issues.
- Lead initiatives to improve sponsored programs operations through process redesign, automation, and technology enhancements.
- Develop standardized templates and training materials.
- Support strategic initiatives and special projects.
Requirements
- Bachelor's degree or equivalent work experience required.
- Minimum of 5 years' relevant work experience.
- Advanced knowledge of sponsored research regulations.
Nice to have
- Seven years of progressively responsible sponsored research administration experience, including significant pre-award and post-award responsibilities preferred.
- Minimum of two years of supervisory or team leadership experience preferred.
Skills
- Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, or a related field preferred.
- Demonstrated experience managing complex federal sponsored awards, preferably including NIH training grants preferred.
- Experience in higher education, academic medicine, or a research-intensive university environment strongly preferred.
- Thorough knowledge of federal regulations governing sponsored research administration, including Uniform Guidance and NIH policies.
- Experience managing foundation awards, gifts, endowments, and other restricted funding sources.
- Strong financial management, budgeting, forecasting, and analytical skills.
- Demonstrated ability to interpret complex sponsor regulations and institutional policies.
- Experience with Harvard financial and sponsored research systems (GMAS, Oracle, PeopleSoft, or similar enterprise systems) preferred.
- Advanced proficiency in Microsoft Excel and financial reporting tools.
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated commitment to collaboration, continuous improvement, and customer service.
- Standard Hours/Schedule: 35 hours per week
Benefits
- Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
- Learn more about these and additional benefits on our Benefits & Wellbeing Page.
- Why join Harvard Medical School?
Company info
- We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
- We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.
Equal opportunity
- EEO/Non-Discrimination Commitment Statement
- equal opportunity and non-discrimination.
Visa & Work Authorization
- Monitor expenditures, commitments, cost sharing, effort reporting, and compliance with sponsor requirements
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.