Harvard University

Harvard University

Events Assistant

Cambridge, MA, United States

No sponsorshipDetected 19 hours ago
SpringExcelResearchCommunicationCollaborationOrganizational SkillsMicrosoft Office

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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About the role

  • The Events Assistant will work as part of a dynamic team to produce a diverse portfolio of events.
  • of the position include the creation of invitation pools, communicating with invitees, tracking replies, preparing briefings and meeting/committee materials, vendor research, producing event materials, and post event follow-up.
  • The Events Assistant is responsible for some communications and facilitating event follow-up.

Responsibilities

  • Create and maintain FileMaker Pro (FMP) database of event invitees, the main event tracking tool.
  • Design and produce production materials (name tags, place cards, tent cards, attendee lists, diagrams, event signage, etc.) as well as reports as needed throughout the planning process. Includes proofing of materials for all department events.
  • Manage Perfect Table seating databases.
  • Contribute to assigned, department-specific special projects, which could include refining or developing organizational systems, processes, and department statistical reports.
  • Supports any other event and project work as needed by team.
  • This Events Assistant will provide support for assigned events in the Alumni Affairs and Development office.
  • Support for families and caregivers

Requirements

  • Knowledge of PCs and specifically Microsoft Office programs (Word, Excel, and PowerPoint is essential).
  • Overtime required (can be significant during peak periods) including evenings and weekends.
  • Job requires standing for long periods of time and the ability to lift and carry heavy objects.

Nice to have

  • Ability to work well on a team, often under pressure.
  • Ready to interact with staff, faculty, vendors, and guests professionally and with discretion, as appropriate.

Skills

  • College degree or related experience in higher education preferred.
  • Intermediate/advanced FileMaker Pro skills a plus
  • A willingness and comfort receiving training in systems and software like Filemaker Pro and Perfect Table.
  • Excellent verbal and written communication skills, interpersonal skills, and phone/email manner.
  • Strong grammar and proofreading skills are essential as is precise attention to detail
  • Strong organizational skills
  • Ability to utilize judgement to prioritize work under multiple deadlines and deal with frequent changes that often require problem solving.
  • Orientation and Review Period: 3 months
  • Standard Hours/Schedule: 35 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.