Crossroads Talent Solutions

Administrative Assistant

New Orleans, LA · Contract

Sponsorship not specifiedDetected 1 day ago

ExcelLogisticsCommunicationOrganizational SkillsMicrosoft Office

Responsibilities

Coordinate and maintain Fact Witness subpoenas for Grand Jury proceedings, hearings, and trials.
Process, scan, organize, and maintain witness vouchers and supporting financial documentation.
Support trial teams by coordinating witness logistics and maintaining trial preparation schedules.
Coordinate trial preparation meetings and maintain trial calendars.
Develop and maintain spreadsheets, case tracking systems, correspondence files, reports, and administrative records.
Review documents for formatting, spelling, grammar, completeness, and accuracy before submission.
Maintain organized filing systems while safeguarding sensitive and confidential information.

Ability to interact professionally with attorneys, court personnel, witnesses, and government employees.
Ability to work independently while contributing effectively within a team environment.

Evening, weekend, overtime, and limited travel may be required with prior approval.
Schedule witness appearances and coordinate with Assistant United States Attorneys (AUSAs), legal assistants, and litigation teams.
Monitor weekly Grand Jury schedules to ensure subpoenas are properly received, tracked, and processed.
Communicate regularly with AUSAs and Criminal Division staff regarding witness needs, case status, and upcoming court proceedings.
Troubleshoot travel voucher issues and coordinate resolutions with appropriate personnel.
Arrange government-rate travel and lodging accommodations for witnesses.
Retrieve documentation for monthly financial reconciliations and resolve discrepancies involving travel expenditures.
Monitor active cases, hearings, trial dates, sentencing dates, and other litigation milestones.

Familiarity with witness coordination and travel reimbursement processes.
Experience working within the Department of Justice, U.S. Attorney's Office, or another federal agency.
Knowledge of court procedures and legal terminology.
Experience maintaining case tracking systems and litigation calendars.
Must satisfy DOJ residency requirements (generally residing in the United States for three of the previous five years).
Must be able to complete all required DOJ ethics and annual cybersecurity training.
Ability to safeguard sensitive, confidential, and law enforcement information in accordance with Department of Justice policies.
Equal Opportunity Employer/Veteran/Disabled

Meet with witnesses to complete required documentation and collect receipts and supporting reimbursement documentation.
Prepare reimbursement vouchers and assist with reconciliation of witness travel credit card accounts.

This listing is sourced directly from Crossroads Talent Solutions's careers page and normalized into a canonical job model.