Instructure

Instructure

Project Manager & Asana Administrator - Marketing

US-REMOTE · Full-time

Sponsorship not specifiedDetected 28 days ago
AccessibilityProject ManagementAgileNegotiationProcess ImprovementLeadershipCommunicationCollaborationOrganizational Skills

About the role

  • Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.
  • This role is responsible for leading cross-functional initiatives from concept to delivery, with a heavy emphasis on creative production.
  • You will act as the connective tissue between creative, digital, events, and marketing teams to produce cohesive campaigns and high-impact brand experiences, ensuring every project is delivered on time, on brand, and within budget.

Responsibilities

  • Strategic Planning: Develop comprehensive project plans defining scope, objectives, deliverables, timelines, and resource requirements.
  • Cross-Functional Alignment: Lead projects for diverse teams (Creative, Events, Content, Digital Marketing, and external agencies) to ensure milestone alignment and seamless execution.
  • Performance Tracking: Use data-driven methods and tools, like Asana, to monitor project progress, optimize workflows, and provide insights into everything from dept-wide plans to team resourcing to individual workloads.
  • Risk Mitigation: Identify and document project risks
  • proactively develop mitigation plans and escalate blockers to PMO leadership.
  • Continuous Improvement: Lead "post-mortem" retrospectives to capture lessons learned and apply insights to future project cycles.
  • Risk Mitigation: Identify and document project risks; proactively develop mitigation plans and escalate blockers to PMO leadership.
  • Asana Platform Governance: Serve as the divisional administrator for Asana; manage workspace architecture, user permissions/onboarding, and build standardized project templates for recurring marketing workflows.
  • Workflow Automation: Design and maintain Asana rules, forms, and tech stack integrations (e.g., Slack, Google Drive) to reduce manual work and streamline cross-functional handoffs.
  • Asana Documentation Management: Author and maintain critical process documentation within Asana, including the "Marketer's Guide," "PMO's Guide," and "Agency Team's Guide," to ensure cross-functional alignment and standardized digital workflows.

Requirements

  • Technical Proficiency: Advanced/Expert-level knowledge of Asana, including experience acting as a platform or team administrator (building templates, rules, reporting, and portfolios)
  • familiarity with CMS platforms, digital asset management and creative production workflows.
  • Education: Bachelor's degree in Business, Marketing, Communications, or a related field or equivalent experience. PMP or equivalent certification is a significant plus.
  • Global Coordination: Experience managing international or remote teams across various time zones.
  • We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:
  • Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
  • Generous time off, including local holidays and our annual "Dim the Lights" period in late December, when teams are encouraged to step back and recharge based on departmental needs.

Nice to have

  • 5+ years of project management experience, specifically focusing on marketing campaigns, events, and creative production.
  • Agency experience is highly preferred.
  • Bachelor's degree in Business, Marketing, Communications, or a related field or equivalent experience.
  • PMP or equivalent certification is a significant plus.
  • Preferred Skills:
  • Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.

Skills

  • Strong negotiation and conflict resolution skills when managing stakeholders.
  • Familiarity with Agile/Scrum methodologies applied to marketing contexts.
  • Get in on all the awesome at Instructure!
  • While they vary by location, here's a general idea of what you can expect:
  • Comprehensive wellness programs and mental health support
  • The technology and tools you need to do your best work
  • Motivosity employee recognition program
  • Instructure is an Equal Opportunity Employer.
  • Any attempt to misrepresent personal or professional information will result in disqualification.

Compensation

  • Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.

Benefits

  • Monitor project budgets and resource allocations to ensure profitability and financial health.
  • Flexible work culture.
  • Learning and development resources, including professional development tools and tuition reimbursement, to support your growth

Company info

  • We are seeking an energetic, strategic Project Manager to join our Marketing team.
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This listing is sourced directly from Instructure's careers page and normalized into a canonical job model.