Harvard University
Development Assistant, External Relations
Boston, MA, United States
No sponsorshipDetected 6 days ago
CRMExcelCustomer SupportResearchLeadershipCommunicationCollaborationMentoringOrganizational SkillsMicrosoft Office
About the role
- Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative and project activities related to Development.
- Preparing officers for travel which may include: hotel and flight arrangements; preparing itineraries; compiling research; and preparing materials for alumni.
- Researches gift and academic areas to help address donor questions.
Responsibilities
- Supports trip follow up by preparing expense reports, sending follow up materials to alumni, and entering contact reports.
- Supports frontline officers with list management, giving reports, and maintaining prospect updates in Advance database.
- Drafts, edits, and proofreads correspondence, answers phones, reserves meeting space, maintains calendars, and orders office supplies.
- This individual works on an interdependent team of support staff (Development Administration) within the larger Development group including Principal Gifts, Gift Opportunities, and Reunion Leadership Giving.
- They report to the Director of Development Administration with additional reporting lines to 3-4 frontline fundraisers whom they support in all aspects of their day to day work.
- Support for families and caregivers
Requirements
- High School Diploma, GED, or equivalent is required.
- 3+ years of experience in administrative support role(s) and/or related experience is required.
- Some data entry required.
Nice to have
- High level of attention to detail, ability to work independently, and work effectively with interruptions to meet tight deadlines and respond quickly
- Familiarity with Advance Web or other Customer Relationship Management programs/reporting tools and a working knowledge of complex excel functions is a plus
Skills
- Anticipates and resolves problems to effectively fulfill these responsibilities.
- Excellent verbal and written communication skills
- Proven customer service, interpersonal and organizational skills
- Ability to interact appropriately across all organizational levels and with alumni and donors
- Ability to learn new software and databases
- Experience providing complex administrative support is a plus.
- Why join Harvard Business School?
Compensation
- Occasional overtime may be required, in addition to the ability to work one weekend per year (May/June) for Alumni Reunions
Benefits
- Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
- Learn more about these and additional benefits on our Benefits & Wellbeing Page.
Company info
- We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.
Equal opportunity
- EEO/Non-Discrimination Commitment Statement
- equal opportunity and non-discrimination.
Visa & Work Authorization
- Harvard University is unable to provide visa sponsorship for this position
- Certain visa types and funding sources may limit work location.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.