Ajaia
Executive Operations Associate
Fort Lauderdale, Florida, United States
Sponsorship not specifiedDetected 33 days ago
ResearchCommunicationOrganizational Skills
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16Unrated
Cap-exempt (no lottery)0
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Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Position Overview The Executive Operations Coordinator to the CEO will protect the CEO's time and maximize their effectiveness by serving as the central coordination point for information flow across the organization.
- Ensure discussions consistently translate into clear action items and ownership across business leaders.
- Serve as the CEO's operational interface, protecting their time, managing communication, and enabling organizational alignment while leaders remain accountable for execution.
Requirements
- Build a strong understanding of the CEO's priorities, communication style, and decision-making process within the first 30 days.
- Demonstrate proficiency in using AI tools to summarize meetings, organize information, and draft communications.
- High-potential generalist with 2-5 years of experience in executive operations or coordination roles.
- Strong writing, organization, and AI skills with demonstrated ability to use AI tools for workflow enhancement.
- Highly organized with a proven track record of managing executive calendars and meeting logistics.
- Ability to capture and organize discussions, transform ideas into actionable communication, and prepare briefing materials.
- Experience ensuring information flows efficiently to appropriate business leaders.
- Demonstrated proficiency in AI-enabled synthesis of meetings, ideas, and research into clear summaries, decks, and briefing packets.
- Strong communication skills with the ability to attend meetings with the CEO and capture discussions effectively.
- Ability to protect the CEO's time and maximize their effectiveness through systematic information management.
Skills
- Proficiency with AI tools for meeting summarization, information organization, and communication drafting.
- Strong writing and documentation skills for creating briefing materials and executive communications.
- Experience with structured documentation and workflow implementation.
- Familiarity with business units such as RDI, CSUSA, RAD, and organizational workflows.
- Demonstrated ability to synthesize information and communicate clearly to diverse stakeholders.
- Experience with AI-enabled workflows for transforming ideas into actionable outputs.
- Proficiency in creating and maintaining documentation systems for information flow.
- Ability to travel as required and coordinate vacation timing with executive schedules.
Compensation
- Competitive base salary + performance incentives Final compensation depends on experience, portfolio strength, and demonstrated performance.
This listing is sourced directly from Ajaia's careers page and normalized into a canonical job model.