World Wildlife Fund, Inc.

Senior Administrative Assistant, Markets & Food

Washington D.C., , United States · Senior

No sponsorshipDetected 26 days ago

StatisticsProject ManagementCRMAccountingExcelLogisticsCommunicationCollaborationTime ManagementMicrosoft OfficeSharePoint

About the role

As a global conservation organization, WWF operates in more than 100 countries, partnering with communities, companies, and governments to protect wildlife, conserve vital habitats, and advance sustainable solutions.
Grounded in science and driven by collaboration, WWF works to help nature by conserving biodiversity, supporting resilient communities, and addressing climate change.
Nearly 1 million people in the United States and more than 5 million globally are WWF members.

Scheduling & Communication: schedule meetings and appointments for team leads and staff.
Document Review and Preparation: regularly composes correspondence for self and others. Composes complex documents such as Power Point presentations. Ensures documents are correct and accurate. May help prepare proposals and contracts.
Financial & Agreement Support: reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles reclassifications and serves as the liaison with accounting to track payments.
Assists supervisor with developing preliminary data and background information for budget preparation process.
General Office and Administrative Support: makes travel arrangements; coordinates mailings, production of documents, reports and other materials, and distribution.
Perform office duties include typing, filing, faxing, photocopying, collating, and sorting and distributing mail.
Performs other duties as assigned.
Organization & Time Management - effectively manages calendars, priorities, and logistics to support scheduling, travel, and events.
Attention to detail - ensures accuracy and quality in documents, financial data, and reports.
Financial Management - manages payments, expense tracking and reports, with accuracy and compliance.

Answers complex inquiries requiring detailed knowledge of departmental procedures.
RESPECT - We honor the voices and knowledge of people and communities that we serve, and we work to secure their rights to a sustainable future.
Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Communication & Engagement - handles inquiries, drafts correspondence, and interacts professionally with colleagues, internal and external stakeholders.
Project Management - coordinates and tracks workflows across M&F team, ensuring deadlines and deliverables are met.
A high school diploma or equivalent.
Five years of demonstrated and progressively responsible experience in an administrative assistant or secretarial position.
Proficiency in English to include solid written and verbal language skills is required.
Strong proficiency in Microsoft Office applications (Word, Excel, Power Point, SharePoint) to include creating documents, reports and logs.
Some knowledge of Airtable, CRM and/or Monday preferred.
Interpersonal skills requiring courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers and visitors.

Events: contributes to planning and running of the team's monthly, quarterly, and annual gatherings, virtual and in-person.

COLLABORATION - We deliver impact at the scale of the challenges we face through the power of collective action and innovation.

This listing is sourced directly from World Wildlife Fund, Inc.'s careers page and normalized into a canonical job model.