The Estate Yountville
Administrative Assistant
Yountville, CA
Sponsorship not specifiedDetected 1 day ago
AccountingExcelProcurementLeadershipCommunicationOrganizational SkillsMicrosoft OfficeOSHA
About the role
- This role is essential in helping the Engineering team stay organized, responsive, and proactive in maintaining the beauty, safety, and functionality of The Estate Yountville.
- The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced luxury hospitality environment.
- This person should be able to balance administrative work with operational urgency, helping ensure guest-impacting maintenance items, room readiness, public area repairs, safety needs, and property projects are tracked and completed with care.
Responsibilities
- Administrative Support Provide daily administrative support to the Director of Engineering and Engineering leadership team.
- Maintain department files, records, checklists, vendor documents, project notes, and maintenance logs.
- Support the preventive maintenance program by maintaining schedules, checklists, completion logs, and follow-up items.
- Assist with the “Perfect Building” program by tracking room, building, and public area maintenance progress.
- Vendor & Purchasing Support Assist with vendor communication, scheduling, access coordination, certificates of insurance, proposals, and follow-up.
- Support purchasing and procurement through BirchStreet or applicable systems.
Requirements
- Proficiency with Microsoft Office, Outlook, Excel, shared documents, and basic reporting.
Nice to have
- Hotel, resort, facilities, construction, or property management experience preferred.
- Experience with ALICE, BirchStreet, Opera Cloud, HotSOS, Asana, or similar systems preferred.
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This listing is sourced directly from The Estate Yountville's careers page and normalized into a canonical job model.